Executive, Finance Operation

This position is responsible for providing transactional and administrative support to ensure accurate, effective and efficient operations of Staff Reimbursement Processing. The Executive will carry out accounting tasks that are related to the actual efficient maintenance and processing of the university’s accounts payable and reimbursement transactions. Providing all these services effectively will ensure that municipal finances are accurate and up to date, vendors and staffs are paid within established time limits.

Service Delivery:

• Manage and ensure accurate, complete, and timely disbursements for Staff Travel and Regular Claims.

• Process and verify claims in NTU Employee Claim System (ECS) are duly approved and comply with NTU financial policies and guidelines.

• Review and verify the accuracy and completeness of supporting receipts and relevant documents.

• Resolve claim discrepancies and non-compliance cases related to claim processing and escalate to NSS Accounts Payable Lead, if necessary.

• Reconcile completeness of data interfaced to SAP against ECS System record. Identify and rectify any discrepancies or errors.

• Conduct regular quality checks on processed claims to ensure accuracy and compliance with university standards.

Operational Governance and Excellence:

• Follow up balance sheet accounts e.g., Central Travel Account (CTA) & Corporate Credit Card (CTC) Clearing to ensure aged items are cleared timely.

• Follow up with Schools/Departments/Centres users to ensure long outstanding claims are cleared in a timely manner for proper recording of university expenditure.

• Follow up and monitor closely with employees to ensure recovery of personal expense incurred in Corporate Card is duly refunded to university.

• Assist in providing documents and attending queries raised by internal and external auditors on the grant, internal statutory accounts.

• Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out payment duties.

• Involve and perform UAT for payment related change request or improvements.

• Provide on-the-job training and guidance to new hires and junior staff, helping to enhance team competency in managing portfolios effectively.

• Ensure timely and accurate completion of financial year-end closing activities by preparing accruals for claims incurred within the financial year.

• Assist in reviewing current work processes to identify areas for improvement. Support the development of clear guidelines to help improve daily operations and accuracy. Help highlight recurring claim issues and suggest practical solutions to reduce rework and promote consistent practices.

• To assist the supervisor in generating reports to support analysis in areas such as claim anomalies, patterns, and processing times, with the aim of improving operational efficiency and governance.

Requirement:

• Diploma or Degree in Accounting, Finance or other related discipline or equivalent experience.

• With 2 – 3 years of relevant working experience in Accounts Payable.

• Knowledge of SAP system, ServiceNow.

• Good knowledge of Microsoft office applications.

We regret that only shortlisted candidates will be notified.