Executive, Facilities Management

PREMIER TAXIS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore is seeking a professional to oversee all aspects of building operations. The role involves ensuring compliance with local regulations, managing maintenance schedules, and controlling budgets. Key responsibilities include handling tenant communications and supporting emergency preparedness initiatives. The ideal candidate should have experience in facility operations management and a strong understanding of regulatory requirements.

Responsibilities

• Oversee and manage building operations including M&E systems.
• Ensure compliance with local regulatory requirements.
• Plan and manage preventive maintenance schedules.
• Assist in preparing annual OPEX and CAPEX budgets.
• Serve as the point of contact for residents.
• Support fire drills and emergency procedures.

Job description

Key Responsibilities

1. Facility Operations

· Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

· Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

· Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

· Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

· Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

· Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

· Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

· Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

· Assist in the preparation of annual OPEX and CAPEX budgets.

· Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

· Serve as the point of contact for residents regarding facilities issues.

· Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

· Supports FSM on regular fire drills and provide necessary document as and when required.