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Executive, Facilities

SINGAPORE RED CROSS SOCIETY

Singapore

On-site

SGD 100,000 - 125,000

Full time

2 days ago
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Job summary

A leading organization in Singapore is seeking a Facilities Manager to manage operations, maintenance, and vendor management within a safe and cost-effective office environment. The role requires a diploma or degree and at least 5 years of relevant experience, emphasizing strong organisational and interpersonal skills.

Qualifications

  • Minimum a Diploma holder or Degree Holder in the related field.
  • At least 5 years of relevant working experience.

Responsibilities

  • Oversee, coordinate, and monitor preventive maintenance programs.
  • Manage and communicate project activities among vendors and stakeholders.
  • Assist in managing the budget for facilities management.

Skills

Organisational skills
Administration skills
Interpersonal skills
Communication skills

Education

Diploma or Degree in related field

Tools

Google/Chrome environment
Building Management systems

Job description

Job Purpose

Manage the facilities management duties to provide a fiscally responsible facilities and facilities related services and systems to its internal and external stakeholders. To ensure an effective, efficient and safe office environment.

Job Responsibilities

Operations

  • Oversee, coordinate, and monitor all preventive maintenance programs for SRC equipment, including furniture, lighting, and M&E systems, ensuring timely checks and maintenance.
  • Perform periodic inspection and initial troubleshooting to identify the root cause of the problem then liaise with the contractors / service providers to take corrective measures to prevent disruption to the SRC operations.
  • Lead and guide support staff in facilities and logistics functions, ensuring efficient, prompt, and cost-effective completion of internal requests.
  • Monitor and track adherence to governance policies for security systems, logistics, and facilities maintenance services. Ensure timely contract renewals and payments, optimizing value for money.
  • Source competitive vendor quotes for maintenance and repair works, focusing on cost-effectiveness and high service standards.
  • Manage all SRC vendors, ensuring compliance with quality, WSH, and regulatory requirements.
  • Maintain comprehensive inventory and storage of all facilities-related equipment and accessories for SRC premises.
  • Prepare and coordinate logistics setups for various SRC events and activities.
  • Conduct regular inspections of SRC premises to ensure upkeep and compliance.
  • Undertake additional duties as assigned by the Assistant Head, Admin.

Customers

  • Set and manage day-to-day internal and external stakeholders’ interaction and expectations effectively and efficiently.
  • Manage and communicate project activities among vendors and stakeholders of the projects
  • Serve as the primary contact for inquiries, feedback, and complaints regarding SRC premises, providing timely responses and updates to all stakeholders.
  • Manage stakeholder inquiries, feedback, and complaints concerning SRC premises, ensuring prompt responses and transparent communication on resolutions.

Administration

  • Assist Reporting Officer in managing the facilities management portion of the Administration budget and to ensure that it is within its budgetary limits.
  • Assist in the development, review and implementation of policies and standard operating procedures for all facilities management functions.
  • Review of routine maintenance task, schedule, performance measure and analysis.
  • Monitor and track all contracts under facilities management purview.

People Management

  • Assist in the development of support staff’s level of competence to ensure that they remain continually relevant in meeting individual and corporate goals.
  • Work closely with the senior management and departmental heads to develop organisational policies and processes that will support and meet cross departmental needs and timely service delivery.

Fleet Management

  • Ensure that all SRC vehicles are running efficiently and are well maintained; arrange for maintenance servicing.
  • Schedule for LTA inspection and renewal of road tax.
  • Monitor the fleet activities and vehicle acquisition and disposal.
  • Implement safety and security measures and maintain tracking software.
  • Negotiate for the best fuel deal.
  • Maintain costs within budget.

Job Specifications

Qualifications and Experience

  • Minimum a Diploma holder or Degree Holder in the related field.
  • At least 5 years of relevant working experience.

Additional Skills and Knowledge

  • Good knowledge in Google/Chrome environment, Building Management, Property and Constructions will be an advantage.
  • Good organisational and administration skills are essentials and the ability to prioritise the workload effectively and meet deadlines.
  • Good interpersonal skills and excellent communication skills, both verbal and written.

Desired Behavior

  • A good team player and able to work independently.
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