Executive, Events & Experiences

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading hospitality destination in Singapore is seeking an Executive for the Events & Experiences team. The successful candidate will support VVIP event management through administration, logistics coordination, and on-site support. Ideal for individuals with a Bachelor's degree and 1-2 years of relevant experience, this role promises opportunities to deliver exceptional experiences in a dynamic environment.

Qualifications

• 1-2 years of experience in event planning, coordination, or a related role.
• Highly motivated and eager to learn.
• Professional appearance and demeanor.

Responsibilities

• Assist with scheduling meetings, managing calendars, and preparing documents.
• Help develop detailed event plans, including timelines, budgets, and itineraries.
• Coordinate transportation, accommodation, and security arrangements for events.

Skills

Event planning

Communication

Organizational skills

Problem-solving

Attention to detail

Education

Bachelor's degree in Event Management, Hospitality, Business, or a related field

Tools

Microsoft Office Suite

Job description

LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE!

Be part of our diverse and inclusive team.

Job Summary

We are seeking a keen Executive for the Paiza Lifestyle Experiences division of Marina Bay Sands. As the Executive, Events & Experiences for the Paiza Lifestyle Experiences team, you will support the team’s efforts to create and manage exceptional experiences and special events for our VVIP clientele. This role involves supporting a balanced proportion of administration associated with the department and supporting the team on experience and event development. The ideal candidate will have a positive energy, up for keeping the team and its work in order.

Job Responsibilities

Administrative Support

• Assist the Paiza Lifestyle department with scheduling meetings, managing calendars, and preparing documents.
• Maintain organized records of department expenses, accruals and vendor contracts.
• Handle correspondence with clients and vendors, including emails, phone calls, and meeting notes.

Event Planning Assistance:

• Help develop detailed event plans, including timelines, budgets, and itineraries.
• Research and gather information on potential venues, vendors, and experience providers.
• Assist with contract negotiations and ensure all agreements are properly documented.

Logistics Coordination:

• Coordinate transportation, accommodation, and security arrangements for events and experiences.
• Ensure timely delivery and setup of event components, liaising with vendors and suppliers.
• Prepare and distribute event materials, such as invitations, guest lists and marketing material on behalf of team.
• Raise requests on behalf of the team for visual media support and follow up on post-production.

On-Site Event Support:

• Assist with the setup and teardown of events and experiences.
• Serve as a point of contact for registration, guest support and support staff during events.
• Help troubleshoot any issues that arise to ensure smooth execution.

Post-Event Activities:

• Help prepare post-event reports, gathering feedback from departments, customers and vendors to evaluate event success and areas for improvement.
• Process payments and invoices in a timely manner.
• Assist in preparing detailed reports and documentation for future reference.

Marketing and Promotion Support:

• Help implement marketing strategies to promote events and experiences.
• Assist with social media updates, including posting event highlights and client testimonials.
• Support the creation of promotional materials and presentations.

Job Requirements

Education & Certification

• Bachelor's degree in Event Management, Hospitality, Business, or a related field.

Experience

• 1-2 years of experience in event planning, coordination, or a related role.
  

Other Prerequisites

• Highly motivated and eager to learn.
• Professional appearance and demeanor.
• Strong problem-solving skills.
• Ability to work well under pressure.
• Passionate about delivering exceptional experiences.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Attention to detail and a proactive attitude.
• Proficiency in Microsoft Office Suite.
• Willingness to work flexible hours, including evenings and weekends, as required.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore.Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.