Executive (Centre for Teaching, Learning and Technology)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading university is seeking an administrative assistant to manage fixed assets, support communications, and handle various administrative tasks. The successful candidate will contribute to the smooth operation of the department, requiring organizational skills, a university degree, and proficiency in Microsoft Office and basic UI/UX design.

Qualifications

• University degree required.
• 1-2 years of relevant work experience preferred.
• Meticulous and organized with strong written communication.

Responsibilities

• Maintain records of fixed assets and comply with financial policies.
• Support content development for media platforms.
• Provide secretarial support and manage procurement processes.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Proficiency in Microsoft Office

Basic UI/UX Knowledge

Education

University Degree

Tools

WordPress

Power Automate

Power BI

Job description

Job Description

The successful candidate will be expected to contribute to each of the following key areas:

1. Fixed Assets Management
   - Maintain accurate records of the department’s fixed assets and comply with NUS financial policies and guidelines, including asset tagging, system updates, asset verification, retirement, and disposal.
   - Conduct secure data wipeout from IT equipment to be disposed of, in accordance with NUS IT guidelines.
   - Liaise with vendors for asset disposal processes.
2. Strategic Communications
   - Support the development and design of content for department websites and other media platforms such as blogs and social media.
   - Provide write-ups and updates on department events and outreach initiatives targeted at NUS faculty and the public.
3. Other Administrative Tasks
   - Provide secretarial support to the Director of Instructional Technology and managers, including scheduling meetings and managing visits/events.
   - Handle procurement processes, including submitting requests for asset creation, purchase orders, and service requests for quotes and tenders.
   - Support department’s risk and crisis management activities.
   - Manage office supplies, pantry supplies, and office equipment (e.g., card access systems).
   - Perform other duties as assigned by management.

Qualifications

• A University degree.
• Preferably 1-2 years of relevant work experience.
• Meticulous and well-organized.
• Basic knowledge in designing/developing User Interface/User Experience for websites and interactive media, including low-code platforms like WordPress, Power Automate, Power BI.
• Strong written communication skills.
• Effective team player with excellent interpersonal skills.
• Proficient in Microsoft Office applications.

For more information on the Centre for Teaching, Learning and Technology, please visit https://ctlt.nus.edu.sg/.

Additional Information

• Location: Kent Ridge Campus
• Organization: Centre for Teaching, Learning and Technology
• Department: Administration
• Employee Referral Eligible: No
• Job Requisition ID: 29345

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