Executive Asst (Corporate Development)

Institute of Mental Health; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading mental health institution is looking for an Executive Assistant to support senior management. The role involves managing calendars, organising meetings, and overseeing departmental operations while ensuring effective administrative support in a dynamic environment. Ideal candidates will be highly organised, skilled in communication, and adept with Microsoft Office tools.

Qualifications

• Strong organisational abilities and time management abilities.
• Outstanding written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide calendar management for the Director and departmental meetings.
• Organise high-level meetings and corporate events.
• Oversee office administration including maintenance of supplies.

Skills

Organisational abilities

Written and verbal communication skills

Attention to detail

Time management

Tools

Microsoft Office

ARIBA

ePay systems

Job description

Company description:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.

Job description:

Position: Executive Assistant

Department: Corporate Development

Job Description:

We are seeking a highly organised Executive Assistant to provide administrative support to NHG and IMH Senior Management while playing a crucial role in departmental operations. This position will report to the Manager, Corporate Development.

Key Responsibilities

· Provide calendar management for the Director and department, including scheduling, meeting coordination, and prioritisation of commitments

· Organise high-level meetings and corporate events

· Provide administrative support for Board Committee Meetings and CEO engagements

· Process and manage departmental procurement and payments, ensuring compliance with financial procedures

· Oversee office administration, including maintenance of supplies, and departmental assets

Requirements

· Strong organisational abilities and time management abilities

· Outstanding written and verbal communication skills with a high degree of professionalism

· Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

· Attention to detail and proven ability to handle confidential information with discretion

· Ability to work independently while maintaining strong collaborative relationships

· Working knowledge of ARIBA and ePay systems (preferred)