Executive Assistant (Travel required)

TRITON AI PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

An innovative firm is seeking a proactive administrative assistant to support the executive team and manage office logistics. This role involves scheduling meetings, maintaining filing systems, and liaising with government agencies. The ideal candidate will have a diploma or degree in Business Administration or Human Resources and 2-4 years of relevant experience. Strong proficiency in Microsoft Office Suite and excellent communication skills are essential. Join this dynamic team and contribute to a supportive and efficient work environment with flexible work-from-home arrangements.

Qualifications

• 2-4 years of relevant experience in office administration.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Assist with scheduling and logistical support for meetings and events.
• Maintain accurate records of employees' pass status and expiry dates.

Skills

Microsoft Office Suite

Interpersonal Skills

Communication Skills

Education

Diploma in Business Administration

Degree in Human Resources

Job description

Salary up to $4,000

Work from home arrangements

Key Responsibilities:

• Assist with scheduling and logistical support for meetings, events, and travel arrangements.
• Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality.
• Maintain accurate records of employees’ pass status and expiry dates; proactively initiate renewal processes.
• Liaise with government agencies and external vendors regarding immigration and employment-related matters.
• Assist in drafting correspondences, memos, reports, and meeting notes as needed.
• Support departmental projects, including coordination of timelines, deliverables, and follow-ups.
• Manage confidential information with a high degree of professionalism and discretion.
• Support executive team members on ad-hoc administrative tasks and operational needs.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or a related field.
• At least 2–4 years of relevant experience, preferably with exposure to office administration.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills; able to coordinate with multiple stakeholders.

Interested candidates can forward their CVs in MS Word format to [e-mail]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661