Executive Assistant, Total Portfolio Strategy Group (Contract)

GIC Private Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

GIC Private Limited is seeking an Executive Assistant to join the Director's Office on a 12-month contract. The successful candidate will provide full secretarial support including calendar management, travel organization, and logistics for meetings.

This role requires a minimum of 5 years’ relevant experience, strong communication skills, and proficiency in MS O365. GIC emphasizes flexibility in its work environment while promoting a diverse and inclusive culture.

Qualifications

• Minimum 5 years’ relevant experience supporting senior management level.
• Solid communication (written and verbal), interpersonal and organizational skills.
• Meticulous with the ability to multi-task, prioritise and work under limited supervision.
• Ability to adapt to changes in technologies and enterprise software.
• Proficient in MS O365.

Responsibilities

• Provide full secretarial support including calendar management and meeting scheduling.
• Organize team business travel and coordinate travel itineraries.
• Support investment committee meetings with logistical and material management.
• Assist with Knowledge Management by uploading research reports.
• Undertake operational duties including record keeping and onboarding.
• Organize department events and staff welfare activities.
• Act as leave cover for other EAs.

Skills

Communication skills

Organizational skills

Multi-tasking

Adaptability to technology

Proficiency in MS O365

Job description

Location: Singapore, SG

Job Type: Contract

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

TPSG articulates GIC’s strategic outlook, determines asset exposures and benchmarks, implements new return streams and investment models, and optimises the risk‑reward of the GIC Portfolio.

What impact can you make in this role?

The Director’s Office of TPSG takes charge of the daily operations in running the department successfully and efficiently, supporting the department’s goals and objectives. To continually enhance the capabilities of the team, we are looking for a suitable candidate to join our Director's Office as an Executive Assistant on a 12 months’ contract to provide secretarial and administrative support to the team.

What will you do as an Executive Assistant (Contract)?

• Provide full secretarial support for a team in TPSG e.g. calendar management, scheduling of internal and external meetings/appointments;
• Organize the team’s business travel and helping to coordinate travel itineraries, including submission of travel expense claims;
• Provide administrative support for investment committee’s meeting including logistical support, repository management and uploading and distribution of meeting materials;
• Support the department’s Knowledge Management efforts such as uploading and dissemination of research reports;
• Undertake other operational duties such as record keeping, procurement for stationary supply, onboarding new hires and other corporate initiatives;
• Assist in organizing department events/general staff welfare activities; and
• Act as leave cover for other EAs.

What qualifications or skills should you possess in this role?

• Minimum 5 years’ relevant experience supporting senior management level
• Solid communication (written and verbal), interpersonal and organizational skills
• Meticulous with the ability to multi-task, prioritise and work under limited supervision
• Ability to adapt to changes in technologies and enterprise software
• Proficient in MS O365

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email [e-mail] at any point of the application or interview process if adjustments need to be made due to a disability.

Learn More

Learn more about our Total Portfolio Strategy Group here: https://gic.careers/departments/total-portfolio-strategy-group/