Executive Assistant to VP Asia Pacific

Jungheinrich India; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A leading company in material handling equipment seeks an Executive Assistant to support the VP-APAC. The ideal candidate will manage project timelines, calendars, and communications, demonstrating excellent organizational skills and discretion while coordinating across diverse teams. This role is pivotal in enhancing communication and operational efficiency in a multi-cultural environment.

Qualifications

• 8+ years supporting Senior Leadership roles.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.

Responsibilities

• Manage complex calendars and coordinate across multiple time zones.
• Prepare high-impact communications and presentations.
• Plan and manage domestic and international travel arrangements.

Skills

Project Coordination

Communication Handling

Organizational Skills

Confidentiality

Time Management

Education

Graduate / Masters in Administration

Tools

MS Office Suite

Google Workspace

Job description

The role requires detail-oriented individual who can manage complex calendars, coordinate across time zones, prepare high-impact communication, and act as a liaison between the VP and key internal and external stakeholders. The ideal candidate is discreet, adaptable, and experienced in supporting senior executives in a fast-paced, multi-cultural, and regional environment.Key ResponsibilitiesProject & Operational Support Track and monitor project timelines, deliverables, and key initiatives led by the APAC VPs office. Coordinate and manage internal events, offsites, and external events across the region. Research, gather data and prepare primary information deck for the VP as required Collate and present MIS reports for business units and matrices as required Support in direct reportee management including leave applications, performance reviews, expenses approval.Calendar Management Provide comprehensive administrative support to the Vice President- APAC. Manage a complex calendar including scheduling across multiple time zones, prioritizing appointments, and resolving scheduling conflicts. Prepare and coordinate materials for executive meetings, presentations, and business reviews (e.g., MOMs, PowerPoint decks, reports, briefing notes).Travel and accommodation Management Plan, organize, and manage domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries. Handle travel changes and emergencies promptly and efficiently. Track and manage airline miles, hotel reward points, and other loyalty program benefits. Ensure optimal use of accumulated points/miles for upgrades, discounts, and benefits during bookings. Prepare and reconcile travel expense reports in a timely manner and submit them for processing.Communication & Liaison Serve as a key point of contact for internal and external stakeholders across the APAC region. Draft, proofread, and manage executive-level communications including emails, memos, and reports. Facilitate timely follow-ups and action items post-meetings on behalf of the VP.Confidentiality & Professionalism Handle sensitive information with utmost confidentiality and professionalism. Maintain high levels of discretion and integrity in managing executive and organizational data.Requirement :- Experience working with multiple cultures in Asia Pacific and Europe Comfortable working in Multiple Time Zones International travel arrangements knowhowExperience & Qualification Education - Graduate / Masters in Administration Exceptional organizational and time management skills. Strong verbal and written communication skills with a high attention to detail. Proficient in MS Office Suite (Outlook, PowerPoint, Excel, Word); knowledge of collaboration tools like MS Teams. Ability to manage multiple priorities with poise and professionalism. Cultural sensitivity and ability to work effectively across diverse teams. Discretion in handling confidential information and business matters. Experience 8 + years supporting Senior Leadership role,

Sign-in & see how your skills match this job

Sign-in & Get noticed by top recruiters and get hired fast

Communication Liaison, Travel , Accommodation Management, Confidentiality Professionalism

Project Coordination,Executive Assistant, Personal Assistant, Email , Communication Handling, Strategic Planning Support

MS Office Suite,Google Workspace, Communication Platforms, Executive Assistant, Business Manager, Administrator, Communication Skill, Proficiency in any software

Project Management,Communication Liaison, Operational Strategic Support, Confidentiality Discretion, Organisational Skills, Microsoft Office Suite, ProblemSolving, Academic Governance

Communication Liaison, Travel , Accommodation Management, Confidentiality Professionalism

Project Coordination,Executive Assistant, Personal Assistant, Email , Communication Handling, Strategic Planning Support

MS Office Suite,Google Workspace, Communication Platforms, Executive Assistant, Business Manager, Administrator, Communication Skill, Proficiency in any software

Project Management,Communication Liaison, Operational Strategic Support, Confidentiality Discretion, Organisational Skills, Microsoft Office Suite, ProblemSolving, Academic Governance