Executive Assistant to the CEO

ID INTEGRATED PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent company in Singapore is seeking an Executive Assistant to support the CEO in various administrative tasks. This role involves managing the CEO's calendar, handling urgent requests, and serving as a liaison between the CEO and clients. Ideal candidates will have at least 2 years of experience in a similar role, possess excellent communication skills, and demonstrate a high level of professionalism and discretion.

Qualifications

• At least 2 years of full secretarial support to management level.
• Ability to work autonomously and handle sensitive information.
• Strong relationship skills and comfortable with all organizational levels.

Responsibilities

• Maintain CEO’s calendar and schedule meetings.
• Act as the point of contact between the CEO and clients.
• Attend meetings and take minutes of discussion.

Skills

Multitasking

Verbal communication

Written communication

Problem-solving

Attention to detail

Time management

Job description

• Work directly with the CEO to support all aspects of his daily work routine.
• Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements.
• Handle urgent requests and changes in relation to meetings with CEO.
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Attend meetings and take minutes / notes of discussion.
• Other additional and / or alternative duties as assigned from time to time, including supporting other team members or Executives as needed.
• Source office supplies
• Maintain and upkeep stationery and quantities of Corporate Materials and Letterheads
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• To prepare meeting materials, equipment & refreshments for guests
• Assist in general administration matters and IT matters
• Report Manpower strength
• Assume some human resource tasks
• Assist in all other HR and administration projects/events

Requirements :

• At least 2 years of experience providing full secretarial support to management level and a team.
• Ability to multitask and prioritise tasks
• Driving license - preferred
• Able to travel
• Resourceful, adaptable and hands-on
• Attention to detail
• Great verbal and written communication skills
• Professional discretion and able to maintain confidentiality at all times, highly trustworthy
• Able to build a network with client and key stakeholders.
• Able to work autonomously and handle sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Strong relationship skills and comfortable working with people at all organizational levels
• Ability to navigate in a constantly growing environment
• Team player who is energetic with a positive attitude
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Able to thrive in a lean set up
• Adaptable and flexible with a positive and can do attitude