Executive Assistant to Group CEO

EtonHouse International Education Group; Singapore; On-site; SGD 110,000 - 180,000; Full time

Job summary

EtonHouse International Education Group seeks an Executive Assistant to the Group CEO to provide high-level administrative and operational support. You will manage complex calendars, travel, communications, and confidential matters while partnering with Board members and senior leadership to advance executive priorities.

You will coordinate meetings, prepare agendas and materials, manage correspondence, and track action items.

Qualifications

• Bachelor Degree in any related field is required.
• 8–10 years of experience supporting C-suite executives, preferably CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.

Responsibilities

• Manage the Group CEO’s complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Skills

Executive support

Communication

Interpersonal skills

Organizational skills

Discretion

Education

Bachelor’s degree

Job description

Overview

The Executive Assistant to the Group CEO provides high-level administrative and operational support to the Group CEO. This role serves as a trusted partner, managing priorities, coordinating executive communications, facilitating cross-functional initiatives, and maintaining confidentiality in handling highly sensitive business matters.

The Executive Assistant serves as a central liaison among the Group CEO, Board of Directors, senior leadership, external stakeholders, and regional offices, ensuring the seamless execution of executive priorities and organisational objectives.

Job Description

Executive Support

• Manage the Group CEO’s complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications

• At least possess a Bachelor Degree in any related field.
• Minimum 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.