Executive Assistant to Global CEO

Builder.ai; Singapore; Hybrid; SGD 60,000 - 100,000; Full time

Job summary

A fast-paced tech startup seeks a highly organized Executive Assistant to support the Global CEO. This role demands exceptional scheduling and travel coordination skills, with a requirement to manage complex calendars and high-volume communication. The ideal candidate is proactive, tech-savvy, and experienced in supporting C-suite executives, thriving in a dynamic environment.

Benefits

Competitive salary with performance incentives

Health and wellness benefits

Stock options

Generous annual leave

Private Medical Insurance with AIA

Qualifications

• 5+ years' experience supporting C-suite executives.
• Proven ability to manage a demanding schedule.
• Adaptable and discreet with confidential information.

Responsibilities

• Manage the CEO's complex global calendar.
• Coordinate extensive global travel arrangements.
• Handle high-volume communication and administrative tasks.

Skills

Organizational skills

Proactive approach

Attention to detail

Tech-savvy

Discretion

Tools

Google Suite

Microsoft Office

Job description

About The Role

We're seeking a highly organized, proactive Executive Assistant (EA) to the Global CEO in a fast-paced tech startup. This role demands exceptional scheduling, travel coordination, and administrative support, ensuring the CEO operates at peak efficiency. Availability outside traditional office hours may be required. The role required 3 days a week at work, and 2 days work from home.

What We Offer

• Competitive salary with performance incentives.
• Health and wellness benefits.
• High-level executive exposure in a fast-growing global company.
  
  

Note: This role requires dedication, flexibility, and high energy in a rapidly scaling startup environment. If you thrive under pressure and love making things run seamlessly, we'd love to hear from you.

Key Responsibilities

• Own and manage the CEO's complex global calendar, prioritizing key meetings.
• Coordinate extensive global travel, handling flights, accommodations, visas, and last-minute changes.
• Manage high-volume communication, filtering and flagging urgent matters.
• Handle administrative tasks, including expense reports and document preparation.
• Provide occasional personal support to streamline CEO's day-to-day operations.
  
  

Requirements

• 5+ years' experience supporting C-suite executives, ideally in a startup or tech environment.
• Proven ability to manage a demanding, ever-changing schedule.
• Highly organized, proactive, and solutions-focused with strong attention to detail.
• Tech-savvy, proficient in Google Suite, Microsoft Office, and scheduling tools.
• Thick-skinned, adaptable, and discreet, with the ability to handle confidential information.
  
  

Benefits

• Discretionary variable pay or commission scheme dependant on your role
• Stock options in a $450 million funded Series D scale-up company
• Hybrid working
• 24 days annual leave + public holidays
• 2 x Builder family days each year
• Time off between Christmas and New Year
• Generous Referral Bonus scheme
• Private Medical Insurance with AIA