EXECUTIVE ASSISTANT TO DIRECTOR

Freeing Sg (Town) Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading administrative services company in Singapore is seeking an Executive Assistant to provide high-level support to the Director. Responsibilities include calendar management, meeting coordination, and preparing reports. The ideal candidate has at least 2-3 years of experience, a relevant Diploma, and strong organizational and communication skills. This role also involves handling personal errands and working independently.

Qualifications

• Minimum Diploma in Business Administration, Secretarial Studies or related field.
• At least 2-3 years of experience in an Executive Assistant or Personal Assistant role.
• Experience in F&B or hospitality industry is an added advantage.

Responsibilities

• Provide high-level administrative support to the Director.
• Prepare reports, presentations, meeting agendas, and minutes.
• Liaise with various departments and stakeholders for smooth operational flow.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Multitasking

Discretion and professionalism

Education

Diploma in Business Administration or related field

Job description

Provide high-level administrative support to the Director, including calendar management, meeting coordination, and travel arrangements

Prepare reports, presentations, meeting agendas, and minutes

Handle confidential documents and ensure sensitive information is kept secure

Coordinate internal and external communications on behalf of the Director

Assist in project management and follow-up on pending business matters

Liaise with various departments and stakeholders to ensure smooth operational flow

Manage Director’s personal errands, appointments, and occasional private matters

Conduct market research or data gathering to support decision-making

Track deadlines, monitor tasks, and ensure Director is kept informed on priorities

Job Requirements:

Minimum Diploma in Business Administration, Secretarial Studies or related field

At least 2-3 years of experience in an Executive Assistant or Personal Assistant role

Strong organizational skills with the ability to multitask and prioritize effectively

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Excellent communication skills – both written and spoken

High level of discretion, professionalism, and attention to detail

Ability to work independently and manage time efficiently

Experience in F&B or hospitality industry is an added advantage

Willing to handle both business and personal assistant duties

*Additional Information:Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Personal assistant Communication skills F&B BACKGROUND

745 Lor. 5 Toa Payoh, #03-02, Singapore 319455