Executive Assistant to CFO

Bridgestone Asia Pacific; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated individual to provide comprehensive secretarial and business support to senior executives. This role demands high professionalism and discretion, as you will manage confidential information and coordinate logistics for meetings and travel. With responsibilities that include preparing business reports and facilitating communication across teams, you will play a crucial role in ensuring operational efficiency. If you thrive in a dynamic environment and possess strong collaboration and problem-solving skills, this opportunity is perfect for you.

Qualifications

• 8-10 years of experience in a similar role, preferably in a multinational environment.
• Proficiency in secretariat support for C-suite executives.

Responsibilities

• Manage the agenda and meeting materials for business leaders.
• Coordinate global and regional meetings for the CFO and senior executives.
• Assist in preparing business reports and presentations.

Skills

Secretariat Support

Communication Skills

Problem-Solving Skills

Collaboration Skills

Microsoft Office Proficiency

Education

Diploma/Degree

Job description

Bridgestone is dedicated to "serving society with superior quality." Our mission and values ensure world-class customer service and inspire us to be an outstanding corporate citizen in the communities in which we live and work.

Our engineers push the boundaries of what’s possible to improve performance, safety, and quality. Like you, we’re driven to be the best. And it starts with our passion for innovation.

Job Summary

The incumbent will report to the Chief Financial Officer (Asia Pacific, China, and India) based in the Regional Head Office at Singapore. This role provides full secretarial and business support to the CFO and functional business leaders in Singapore, requiring discretion, judgment, tact, and diplomacy due to the confidential nature of the information handled.

Responsibilities

• Manage the agenda and meeting materials for business leaders, ensuring accurate and timely scheduling while maintaining confidentiality.
• Coordinate global and regional meetings for the CFO and senior executives, including logistical arrangements.
• Collaborate with the CFO’s team and stakeholders at regional levels on operational matters, ensuring effective communication.
• Engage professionally with staff at all levels, updating the team on deadlines and project statuses.
• Support the CFO with updates on cross-functional tasks and projects, ensuring procedures and timelines are adhered to.
• Handle travel and logistics arrangements for meetings, workshops, seminars, and team activities.
• Assist in preparing business reports, presentations, and data collation across the region.
• Manage documents, filings, and archival tasks.
• Coordinate logistics for VIP and senior leader visits, including accommodation, visas, and refreshments.
• Perform any additional tasks assigned by the CFO.

Requirements

• Diploma/Degree from a recognized institution.
• 8-10 years of experience in a similar role, preferably in a multinational environment.
• Proficiency in secretariat support for C-suite executives with a meticulous, business-savvy approach.
• High level of professionalism, discretion, and prioritization skills.
• Service-oriented with strong collaboration skills.
• Ability to manage workload effectively, prioritize tasks, and meet deadlines.
• Proactive, flexible, resilient, with excellent communication and relationship management skills.
• Fluent in English; additional languages are a plus.
• Proficiency in Microsoft Office.

Skills

The ideal candidate would demonstrate:

• Ability to collaborate across regions and teams.
• Strong problem-solving, coordination, and planning skills.
• Accountability, integrity, meticulousness, and collaboration.
• Excellent interpersonal and communication skills.

Serving society with superior quality is our heritage and mission. Embracing our responsibility to future generations, Bridgestone employs innovation and technology to improve how people move, live, work, and play.