Executive Assistant to CEO

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the construction industry seeks a Personal Assistant for the CEO. You will manage schedules, coordinate travel, and provide administrative support to ensure efficient office operations. Ideal candidates should have relevant experience and a Class 3 driving license, with opportunities for overseas travel.

Benefits

AWS

Performance Bonus

Fully reimbursed overseas travel

Qualifications

• Min 3 years of relevant experience.
• Class 3 driving license is a must.
• Experience in the construction industry preferred.

Responsibilities

• Manage the CEO's calendar and coordinate meetings.
• Handle all travel arrangements for the CEO.
• Liaise with project teams in the construction industry.

Skills

Confidentiality

Discretion

Communication

Job description

• Bukit Batok - Singapore

• Monday - Friday

• In-office hour 9am - 6pm ; 6pm - 9pm standby

• AWS + Performance Bonus

• Construction Industry

Requirements:

• Min 3 years of relevant experiences

• Prefer with some experience working in the construction industry

• Class 3 driving license is a must

• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.

• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.

• Attend to personal errands and administrative tasks as required by the CEO

• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.

• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.

• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.

• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.

• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.

• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.

• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.

• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Mok Mun Teng Reg No: R1986746

The Supreme Hr Advisory Pte Ltd EA No: 14C7279