Executive Assistant (to CEO)

Onesea Solutions Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A leading company is seeking an Executive Assistant to manage office administration efficiently in a fast-paced environment. The role includes coordinating schedules, preparing reports, and supporting the management team. Applicants should hold a diploma in business with strong organizational and communication skills, and proficiency in Microsoft Office is essential.

Qualifications

• Minimum 3 years of relevant experience as an executive assistant preferred.
• Experience in a fast-paced environment.
• Knowledge of Health, Safety, Environmental Protection and Quality Policy is an advantage.

Responsibilities

• Coordinate office calendar and handle correspondence.
• Prepare expense reports and manage travel bookings.
• Attend meetings and record minutes.

Skills

Communication

Organizational skills

Microsoft Office Suite

Adobe Creative Suite

Education

Diploma in Business or relevant discipline

Job description

Roles and Responsibilities

• Coordinate office calendar, including sending and accepting electronic invitations, reminders, and preparation for scheduled events
• Ensure the effective and professional handling of incoming and outgoing correspondence, emails, and telephone calls
• Prepare expense reports and reconciles credit card statements
• Coordinate travel booking and relevant arrangement
• Support preparation of meeting materials
• Attend management, department, and team level meetings and records minutes
• Provide periodic coverage of reception, work effectively with other assistants & other department members
• Other duties as generally an executive assistant is required
• Manage office records in administration, such as contacts, organization chart, and completing and storing confidential documents
• Manage office administration
• Monitor & report expenditures & utilization of personal/department entertainment & travel budget
• Manage the company’s memberships, affiliations, company car & its lease
• Perform other duties as required

Requirements

• Diploma in Business or relevant discipline
• Minimum 3 years of relevant experience as an executive assistant but candidates without experience are welcome to apply
• Able to work under pressure in a fast-paced environment
• Certification of proficiency in Microsoft Office suite (including Outlook, Word, Excel and PowerPoint) required
• Strong verbal and written communication skills
• Working knowledge of Adobe Creative Suite (for newsletter production)
• Knowledge about the Health, Safety, Environmental Protection and Quality Policy, and the responsibilities under the Environmental Management System (EMS) highily advantagepus

We regret that only shortlisted candidates will be notified. Thank you.