Executive Assistant to CEO

AlwaysHired Pte. Ltd.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A dynamic and highly organized Executive Assistant is required to support the CEO in a fast-paced environment. This role involves managing schedules, communicating with stakeholders, and ensuring the success of strategic initiatives. Ideal candidates will possess discretion, strong organizational abilities, and project management experience.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• High level of discretion and professional integrity.
• Familiarity with strategic planning and business operations.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Handle correspondence and represent the CEO as needed.
• Coordinate special projects and ensure timely reporting.

Skills

Discretion

Project Management

Communication

Organizational Skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Title: Executive Assistant
Location: CBD
Reports To: Chief Executive Officer (CEO)

Job Summary:

Our Client are seeking a dynamic and highly organized Executive Assistant to support CEO. This role serves as a key liaison between the CEO and internal/external stakeholders, ensuring seamless communication, efficient scheduling, and the successful execution of strategic initiatives. The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage the CEO’s calendar, including scheduling of meetings, appointments, and travel.

• Act as a gatekeeper—handling correspondence, inquiries, and information flow with discretion.

• Track progress and deliverables for strategic projects led by the CEO.

• Coordinate and lead special projects, providing research and analysis as needed.

• Ensure interdepartmental collaboration and alignment with CEO’s priorities.

• Organize and attend meetings; take accurate minutes and follow up on action items.

• Represent the CEO in meetings or events when required.

• Prepare agendas, documentation, and ensure the CEO is fully briefed.

• Plan and execute internal and external events in support of the CEO’s objectives.

• Manage complex travel arrangements, including flights, accommodations, and ground transport.

• Handle logistical support for meetings, events, and speaking engagements.

• Draft and review professional correspondence, emails, and presentations.

• Identify and implement process improvements to increase the efficiency of the CEO’s office.

• Develop systems to track key metrics and ensure timely reporting.

• Handle all information with the highest level of confidentiality and professionalism.

Requirement:

• Bachelor's degree in Business Administration, Management, or related field.

• Proven experience as an Executive Assistant, Chief of Staff, or similar role.

• High level of discretion and professional integrity.

• Proficient in Microsoft Office Suite and relevant productivity tools.

• Strong project management experience.

• Familiarity with strategic planning and business operations.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy

Tai Yen Wen

EA Licence: 24C2293

AlwaysHired Pte. Ltd.

EA Personnel Reg No: R22105780