Executive Assistant/Secretary (HR Operations/CEO Support)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Chinatown is seeking an experienced Executive Assistant to support HR operations and the CEO. Responsibilities include managing office administration, HR functions, recruitment activities, and ensuring compliance with Singapore employment laws. The ideal candidate has over 5 years of experience and is bilingual in English and Mandarin. Competitive salary up to $6000 with performance bonus and annual leave offered.

Benefits

Performance bonus

Annual leave

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.

Responsibilities

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities including job postings and candidate screening.
• Coordinate employee engagement activities and training sessions.

Skills

Office management

HR administration

Bilingual in English and Mandarin

Education

Diploma/Degree in Business Administration, HR, or related field

Job description

Position : Executive Assistant/Secretary (HR Operations/CEO Support)

Location : Chinatown

Working hours : Monday - Friday, 9:30 AM - 6:30 PM

Salary (commensurate with experience) : Up to $6000 + Performance Bonus + 14 Days Annual Leave

Duration : Permanent

Industry : Financial Institution

Main Responsibilities:

• Oversee daily office administration, ensuring smooth and efficient operations.
• Manage HR functions, including payroll processing, leave and attendance records.
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
• Maintain employee records in compliance with local regulations and company policies.
• Coordinate employee engagement activities, training sessions, and performance review processes.
• Liaise with external vendors, service providers, and government agencies for HR and office matters.
• Ensure compliance with Singapore employment laws and regulations.
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls.
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
• Handle visa applications, renewals, and related documentation for CEO business travel.
• Prepare meeting materials, presentations, and reports for CEO as required.
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
• Other ad-hoc activities assigned

Requirements:

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

We are an equal opportunities employer.