Executive Assistant / Secretary - Asset Management (Perm - S8.3K)

Aquis Search Limited; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

An established industry player in asset management is looking for a highly organised Executive Assistant to support their investment team. This full-time role is perfect for a proactive administrative professional who thrives in a fast-paced environment. You'll manage calendars, prepare essential documents, and ensure smooth communication within the team. With a focus on confidentiality and a customer-centric approach, this position offers a unique opportunity to contribute to a dynamic workplace. If you're ready to take on challenges and adapt to changing business needs, this role is an exciting next step in your career.

Qualifications

• 5+ years of experience as a Team Secretary or Administrative Assistant.
• Strong organisational and time management skills.
• Proficient in handling confidential information.

Responsibilities

• Provide comprehensive administrative support to the Investment Team.
• Manage calendars, schedule appointments, and arrange meetings.
• Prepare documents, presentations, and maintain filing systems.

Skills

Organisational Skills

Time Management

Written Communication

Verbal Communication

Microsoft Office Suite

Customer-Focused Mindset

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive Assistant / Secretary - Asset Management (Perm - S8.3K)

The role

A tier-1 asset management firm is seeking a highly organised and adaptable Team Secretary/Administrative Assistant to join their investment team. This full-time position offers an excellent opportunity for an experienced administrative professional to contribute to the smooth running of a dynamic and fast-paced environment.

What you'll be doing

1. Providing comprehensive administrative support to the Investment Team
2. Managing calendars, scheduling appointments, and arranging meetings
3. Preparing documents, presentations, and other business materials
4. Handling incoming calls, emails, and other inquiries professionally
5. Organising and maintaining electronic and physical filing systems
6. Assisting with travel arrangements and expense reporting
7. Supporting ad-hoc projects and tasks as required

What we're looking for

• Minimum 5 years of experience as a Team Secretary or Administrative Assistant, ideally within asset management
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills with attention to detail
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Experience in maintaining confidentiality and handling sensitive information
• A proactive and flexible approach with a customer-focused mindset
• Willingness to learn and adapt to changing business needs

How do your skills match this job?

Sign in and update your profile to get insights.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following qualifications do you have?
• How many years' experience do you have as an Executive Secretary?
• Do you have experience in an administration role?
• Which Microsoft Office products are you experienced with?
• How many years of asset management experience do you have?
• Do you have secretarial experience?

What can I earn as an Executive Secretary?