Executive Assistant, Secretary

IHH Healthcare; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is looking for a detail-oriented Executive Assistant to support Top Management. In this dynamic role, you will manage complex calendars, coordinate meetings, and handle travel arrangements, ensuring seamless communication and organization. Your exceptional multitasking abilities and strong communication skills will be key in managing sensitive information and supporting strategic projects. If you thrive in a fast-paced environment and have a passion for providing high-level administrative support, this opportunity is perfect for you. Join a team that values professionalism and discretion while making a significant impact on the organization.

Qualifications

• Bachelor's degree or Diploma in relevant field preferred.
• Experience supporting senior management is essential.

Responsibilities

• Manage complex calendars and prioritize meetings for Top Management.
• Organize meetings, take minutes, and manage communications.
• Handle travel arrangements and manage expenses and vendors.

Skills

Multitasking

Communication Skills

Attention to Detail

Stakeholder Management

Organizational Skills

Time Management

Education

Bachelor's degree/Diploma in a relevant field

Tools

MS Office

Job description

The Role

Job Summary

We are seeking a dedicated and highly organized Executive Assistant to the Top Management to provide comprehensive administrative support. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Key accountabilities

• Complex Calendaring: Proactively manage and prioritize the meetings and appointments, ensuring efficient use of their time.
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
• Expense and Vendor Management: Manage expenses and vendors including purchase orders, invoices, etc.
• Travel Planning: Manage travel arrangements for the Top Management, including itinerary planning, accommodation, and transportation.
• Communication: Clear and strong verbal and written communication skills with both internal and external parties. Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations.
• Project Management: Manage and maintain Top Management's special and strategic projects, handling confidential information.

Qualifications & Experience

• Bachelor's degree/Diploma in a relevant field preferred.
• Relevant experience supporting senior management.
• Exceptional communication, interpersonal skills and stakeholder management skills.
• Strong organizational and time management skills.
• Ability to handle and manage multiple projects at once.
• Proficient in MS Office.

Additional Information