Executive Assistant, Regional Office

Zurich 56 Company Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a highly skilled Executive Assistant to support senior executives in their regional office. The role involves managing schedules, coordinating travel, and handling communications, requiring a proactive individual with strong organizational and communication skills. Join Zurich to be a part of a dynamic team that leverages diverse perspectives for innovative solutions.

Qualifications

• Experience supporting senior management.
• Ability to handle confidential materials professionally.
• High level of professionalism in a fast-paced environment.

Responsibilities

• Manage Executive's schedule and coordinate travel logistics.
• Assist in organizing meetings and events for the regional office.
• Prepare expense reports and manage payments.

Skills

Attention to Detail

Time Management

Customer Service Orientation

Communication Skills

Proficiency in MS Word

Proficiency in PowerPoint

Proficiency in Excel

Planning Skills

Job description

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Executive Assistant, Regional Office

124216

The Opportunity:

We are looking for a highly skilled and motivated Executive Assistant to provide comprehensive support to our senior Executives in the regional office. This role requires a proactive individual who can efficiently manage the Executive's day-to-day activities and ensure seamless coordination across the APAC region.

Key Responsibilities:

• Manage, coordinate, and maintain the Executive’s schedule, including meetings, appointments, and other activities.
• Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the Executive’s schedule.
• Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals.
• Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
• Coordinate major events involving regional office. Provide support to other senior Executives in regional office when necessary.
• Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
• Respond to and send emails on behalf of the Executive, including forwarding them to the appropriate personnel for handling.
• Compose routine and non-routine correspondences and presentations from brief notes, oral or written instructions.
• Prepare expense reports and manage payments for expense items
• Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
• Support regional office projects, as needed.

Qualifications, Skills & Experience:

• Experience in providing support to senior management.
• Proven ability to handle confidential and sensitive materials and critical assignments professionally.
• Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment.
• High level of attention to detail and accuracy.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Word, PowerPoint, Excel, etc.
• Able to prioritize and multi-task.
• Good time management, planning, and organization skills.
• Customer-service orientation.
• Good verbal and written communication skills.
• Flexible and willing to learn.
• Proactive and ownership-driven in tasks.
• Highly initiative-driven, self-reliant, and motivated individuals.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?

We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step.

People are Zurich’s most important asset. Their varied skills, perspectives and experiences drive innovation. And they reflect the breadth and diversity of our customers, suppliers, communities and investors around the world. We are committed to attracting and retaining talented individuals from a variety of backgrounds and experiences.

Let’s continue to grow together!