Executive Assistant, Private Equity (COO Office)

GIC; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading investment firm in Singapore is seeking an Executive Assistant to support their Private Equity team. The ideal candidate will have 5-7 years of experience in administrative support, and strong organizational and communication skills. This role offers a flexible work model with a vibrant office environment, encouraging collaboration and innovation.

Benefits

Flexible work schedule

Professional growth opportunities

Inclusive work environment

Qualifications

• 5-7 years of relevant experience in secretarial and administrative support.
• Ability to manage multiple calendars and plan business trips.
• Good understanding of asset management or finance industry is an advantage.

Responsibilities

• Provide secretariat and administrative duties.
• Manage schedules and coordinate meetings.
• Organize business trips and prepare travel itineraries.

Skills

Team collaboration

Problem-solving

Communication skills

Time management

Detail oriented

Tools

Outlook

Concur

Word

PowerPoint

Excel

Job description

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

GIC Private Equity

We deploy capital in areas where we can utilise our comparative advantages, namely, a long investment horizon, global presence, sector expertise, as well as skilled, and experienced teams.

What Impact will you make in this role?

You will support the Private Equity COO office and a team of investment professionals.

What will you do as an Executive Assistant?

• Provide secretariat and administrative duties
• Manage schedule, arrange and coordinate internal (e.g. team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications
• Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
• Keep track of correspondences and ensure proper maintenance of records
• Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
• Track and maintain staff welfare expense, claims and reimbursements
• Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
• Receive and welcome visitors to the office as and when required
• Support on legal and compliance declarations and documentation for the team
• Work closely with executive assistants internally and externally across departments to coordinate team activities such as welcome and farewell sessions, retreats and department gatherings
  
  
  

What qualifications or skills should you possess in this role?

• Minimum 5 to 7 years of relevant experience in supporting secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
• Ability to be a dynamic team player and collaborate well across different teams
• High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
• Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
• Good communication (written and verbal), interpersonal and organizational skills
• Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
• Experience in or strong knowledge of the asset management or finance industry is an added advantage
  
  
  

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an equal opportunity employer

As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.
Our PRIME Values
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.