Executive Assistant / Personal Assistant to CEO

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore seeks an Executive Assistant to the CEO. This role encompasses managing schedules, ensuring smooth office operations, and providing support in construction-specific tasks. Ideal candidates will have relevant experience in the construction industry, a Class 3 driving license, and strong administrative skills.

Qualifications

• Prefer with some experience working in the construction industry.
• Class 3 driving license required.
• Willingness to travel overseas when required.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Serve as the main contact between the CEO and stakeholders.
• Handle travel arrangements and maintain confidentiality.

Skills

Time Management

Communication

Discretion

Job description

Executive Assistant / PA to CEO

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours, 6pm - 9pm standby)

In-Office hours: 9am-6pm
Salary: $3800 - $4500 + AWS + Performance Bonus
Office Location: Bukit Batok

Requirements

• Prefer with some experience working in the construction industry

• Class 3 driving license

• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.

• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.

• Attend to personal errands and administrative tasks as required by the CEO

• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.

• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.

• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.

• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.

• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.

• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.

• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.

• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Chan Kai Wen Reg R23114137

THE SUPREME HR ADVISORY PTE LTD

EA No: 14C7279