Executive Assistant (Perm, PA to CEO) #HJX

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A dynamic role as an Executive Assistant to the CEO, responsible for managing schedules, coordinating projects, and facilitating communication. Ideal candidates will possess a Bachelor's degree and substantial experience in executive support roles, showcasing excellent organizational skills. Applications are welcomed from individuals adept at handling sensitive matters with discretion and professionalism.

Qualifications

• Extensive experience as an Executive Assistant or Chief of Staff.
• Superior organizational and time-management skills.
• Bachelor's degree in Business Administration, Management, or a related field.

Responsibilities

• Manage and optimize the CEO’s calendar including scheduling meetings.
• Assist the CEO in managing and tracking key projects.
• Serve as the primary point of contact for stakeholders.

Skills

Organizational skills

Time-management skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Management

Bachelor’s degree in a related field

Job description

Executive and Administrative Support:

• Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare reports, presentations, briefs for meetings, and meeting of minutes.

• Act as a gatekeeper for the CEO, handling correspondence and inquiries

• Handle sensitive information with the utmost confidentiality.

Project Management:

• Assist the CEO in managing and tracking key projects and deliverables.

• Lead and coordinate special projects as assigned by the CEO.

• Perform research and provide analysis on topics as directed by the CEO.

• Monitor project timelines and deliverables, ensuring alignment with company goals.

• Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.

Meeting Management and coordination:

• Schedule, organize and attend meetings, taking minutes and following up on action items.

• Assist in the preparation of meeting agendas, documentation, and follow-ups.

• Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.

Travel and Event Coordination:

• Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.

• Organise and manage events, both internal and external, in support of the CEO’s initiatives.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.

• Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.

• Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.

• Represent the CEO in meetings and events when necessary.

Operational Excellence:

• Identify and implement process improvements to enhance the efficiency of the CEO’s office.

• Develop and maintain systems to track key metrics and performance indicators.

Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism

• Ensure security and confidentiality of information relating to the CEO’s responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.

• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.

• Superior organizational and time-management skills.

Interested candidates please email your resume to [e-mail]

Jonathan Lim Yu Xiang
Recruit Express Pte Ltd EA
Licence No: 99C4599
CEI Registration Number: R22110657