Executive Assistant (Part Time) [PHARMA MNC/WEST/ UP $3.5K]

Adecco Personnel Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading multinational pharmaceutical company is seeking a Part-Time Executive Assistant. The role involves extensive calendar management, travel coordination, and expense submissions while providing support to team members. Candidates with 5-7 years of experience in related fields are preferred.

Qualifications

• 5-7 years of experience as an Executive Assistant in the pharmaceutical or healthcare sectors.
• Ability to handle travel-related emergencies effectively.
• Proficient in management of travel itineraries.

Responsibilities

• Manage scheduling and calendar for executives.
• Coordinate travel arrangements and provide logistical support.
• Assist with visa requirements and documentation.

Skills

Calendar management

Expense submission

Travel logistics

Problem solving

Job description

• Adecco is partnering with a leading multinational pharmaceutical company to recruit a (Part-Time) Executive Assistant.
  

The Opportunity

• Focus: Calendar management, Claim Expense submission and End to end travel arrangement
• Office location: West, Mapletree Business City
• Working hours: Office Hours - 3 days Tuesday, Wednesday and Thursday
• This role will start off a contract position (Part Time)

The Talent

• Preferably min 5 -7 years of experience in closely related role under pharmaceutical or healthcare industries as EA
• Calendar management, Claim Expense submission and End to end travel arrangement
• Ability to adapt and handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.

The Job

• Calendaring management
• Coordinate and manage all aspects of travel arrangements for team members, ensuring smooth and efficient travel experiences.
• Assist with travel logistics, including booking flights, hotels, transportation, sourcing of lunch/dinner venues and other arrangements for team members.
• Research and stay up-to-date on visa requirements for various countries, including understanding documentation, application processes, and timelines.
• Advise travelers on visa requirements and assist with visa applications, ensuring all necessary documents are prepared and submitted accurately and on time.
• Communicate with embassies, consulates, and visa processing centers to track the status of visa applications and resolve any issues or delays.
• Collaborate with travel agency (not limited to airlines and accommodation providers) to book flights, hotels, transportation, and other travel-related services.
• Create and maintain comprehensive travel itineraries and schedules for all travelers, including managing changes and cancellations as needed.
• Provide guidance and support to travelers regarding travel policies, procedures, and best practices.
• Handle any travel-related emergencies or issues that may arise during trips, providing assistance and solutions to ensure the safety and well-being of travelers.
• Maintain accurate records of travel expenses, invoices, and receipts, and prepare reports as needed.
• PO creation and follow-up on invoice management.
• Assist with meeting room bookings and meeting preparation when necessary.

Next Step

• We could contact you in the soonest time if you directly send your resume to: [e-mail]
• Email Topic: Apply: Executive Assistant (Part Time)
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

Direct Line: [phone]
EA Licence Number: 91C2918
Personnel Registration Number: R22106166