Executive Assistant / PA to CEO [Class 3 license + Construction industry/ 5 days/ Bukit Batok] (JQ)

-; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic company is seeking a Personal Assistant to support the CEO. This role involves managing schedules, coordinating travel arrangements, and supporting office administration, with a preference for candidates with construction industry experience. A Class 3 driving license is essential, along with the ability to frequently travel overseas for work.

Qualifications

• Preferably some experience in the construction industry.
• Class 3 driving license required.
• Willingness to travel overseas for work.

Responsibilities

• Manage the CEO's calendar and internal/external appointments.
• Handle travel arrangements including flights and accommodations.
• Support in enforcing office policies and systems.
• Liaise with project teams on behalf of the CEO.

Skills

Time Management

Confidentiality

Communication

Job description

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours, 6pm - 9pm standby)
In-Office hours: 9am-6pm
Salary: $3800 - $4500 + AWS + Performance Bonus
Office Location: 25 Bukit Batok Crescent Singapore 658066

Requirements:

• Prefer with some experience working in the construction industry
• Class 3 driving license
• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Quah Siying (Jeslyn) R1982418

The Supreme HR Advisory Pte Ltd 14C7279