Executive Assistant/ PA (Commodities/ UP 4.5K+AWS+VB)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant to support the Managing Director. The role involves managing schedules, facilitating communication across regions, and maintaining organization of documents. Ideal candidates should be highly organized, proactive, and skilled in communication, enhancing operational efficiency.

Qualifications

• Highly organized and proactive.
• Exceptional communication skills.
• Experience in administrative roles preferred.

Responsibilities

• Manage the MD’s calendar, appointments, and travel arrangements.
• Prepare meeting agendas, materials, and minutes.
• Act as primary contact for internal and external communication.

Skills

Organizational Skills

Communication

Proactive

Job description

SINGAPOREANS ONLY

Minutes taking, checking of contracts

Transport provided at Jurong East MRT

We are seeking a highly organized and proactive Executive Assistant to serve as a key liaison between the Managing Director (MD), Heads of Departments (HODs), executives, and team members, including those in China, Malaysia, Thailand & Vietnam. This pivotal role supports the MD in daily operations through exceptional communication, coordination, scheduling, and administrative expertise.

Key Responsibilities

Calendar and Email Management

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.

• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.

• Screen and direct phone calls, ensuring timely handling of correspondence across regions.

• Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.

• Attend meetings, take detailed notes, draft minutes, and track action items.

• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

• Act as the primary point of contact for internal and external stakeholders, including team members in China, managing inquiries and providing or redirecting information.

• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.

• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.

• Gather data and facilitate project progress by collaborating with team members and other departments.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [e-mail] please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Lee Jia Chian (Jayleen)
EA Personnel Reg No: R24124361