Executive Assistant, Operations (Entry Level)

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Dynamic Human Capital Pte Ltd is hiring for an Executive Assistant to support healthcare operations. The role involves procurement management, billing support, IT-related tasks, and administrative coordination. Ideal candidates possess a diploma in relevant fields and strong organizational skills, contributing to high standards of patient care in a dynamic environment.

Qualifications

• Proficient in Microsoft Office and comfortable with systems and databases.
• Candidates with at least 1-2 years of relevant administrative or operational experience may be considered for more senior appointments.

Responsibilities

• Manage OT supplies and equipment procurement including quotations and invoice processing.
• Verify and ensure accuracy of surgery charges in the billing system.
• Assist in OT roster preparation and compile operational statistics.

Skills

Organizational skills

Problem-solving skills

Communication skills

Education

Diploma in Business, Healthcare, or related disciplines

Tools

Microsoft Office

Job description

Be part of a critical team that ensures smooth and efficient operations within the Department.

Our client is seeking a meticulous and proactive individual to join their healthcare operations team. As a Executive Assistant, you will provide key administrative, procurement, billing, and operational support to the department, contributing to high standards of patient care and operational excellence.

Key Responsibilities:

Procurement & Supplies Management

• Manage OT supplies and equipment procurement, including quotations, purchase requests, and invoice processing

• Monitor inventory levels, usage patterns, and coordinate with vendors for top-ups and PO extensions

• Track and manage OPEX/CAPEX utilization

Billing & Charging Support

• Verify and ensure accuracy of surgery charges in the billing system

• Liaise with clinical teams, vendors, patients, and Business Office to resolve billing discrepancies

IT Systems & Operations Support

• Provide first-level support for OT IT-related issues and escalate where necessary

• Maintain OT dashboards and charge codes within OTRS

• Report faults and follow up with relevant parties

Administrative & Roster Coordination

• Assist in OT roster preparation and compile operational statistics

• Support patient feedback resolution and update of SOPs

Requirements:

• Diploma in Business, Healthcare, or related disciplines

• Training will be provided for candidates without prior experience. Candidates with at least 1-2 years of relevant administrative or operational experience may be considered for more senior appointments

• Proficient in Microsoft Office and comfortable with systems and databases

• Strong organizational, problem-solving, and communication skills

• A team player with the ability to work independently and multi-task under pressure

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret only short-listed candidate will be notified.

Registration No: R22110663 / Phua Qiu Ru / EA Licence No: 12C6253