Executive Assistant & Office Manager

Partior; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading fintech company in Singapore, Partior, is seeking an Executive Assistant & Office Manager to support senior leadership. The ideal candidate will excel in a dynamic environment, possess excellent organizational skills, and have experience in managing executive schedules and office operations effectively. Join us to thrive in this fast-paced tech sector and help shape the future of financial technology.

Qualifications

• 3+ years experience as an Executive Assistant and Office Manager.
• Proven ability to perform under pressure.
• Strong communication skills and self-motivated.

Responsibilities

• Manage executive calendars and schedule meetings.
• Oversee logistics for meetings and conferences.
• Ensure smooth office operations and supply management.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Problem-solving

Tools

Google Suite

Job description

Partior, the blockchain-based fintech for clearing and settlement, is redefining the way value moves globally. Founded in 2021, Partior is an independent company that grew from the Project Ubin collaboration backed by the Monetary Authority of Singapore, and is focused on addressing the operating inefficiencies experienced by industry players, including settlement delays, limited transaction transparency and high operating costs, and facilitating the movement of liquidity for financial institutions and their customers. Its network offers real-time, cross-border multi-currency payments, and Payments versus Payments (PvP) settlement. Additionally, it is exploring new services including Intra-day swaps, Delivery versus Payments (DvP) settlement and enterprise solutions. At Partior, we are pioneering the future of financial technology and digital assets, leveraging cutting-edge technology to transform the industry. Be part of a team that's shaping the future of financial technology!

We are seeking a highly organized, resourceful and proactive Executive Assistant & Office Manager. This job is for you if YOU:

• Love to multitask and enjoy an environment where there's “never a dull moment.”
• Enjoy the dynamic and fast-paced nature of a start up/scale up in the (fin)tech sector
• Excited to work cross-functionally with teams on a variety of different exciting projects
• Thrive working in an onsite office environment
• Have a proven ability to perform under pressure in a fast-paced and rapidly evolving environment.
• Are self-motivated and proactive with a "can-do" attitude.
• Possess strong communication skills with the ability to engage with stakeholders at all levels of the organization.
• Exhibit exceptional organizational skills with a keen attention to detail and a natural ability to prioritize.
• bring 3+ years of experience as an Executive Assistant and Office Manager, ideally supporting senior leadership in a fast-paced environment. Prior experience in a FinTech start-up is highly preferred.
• Proficiency in Google Suite (Gmail, Docs, Sheets, Slides) and other key office tools.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Key Responsibilities:

• Efficiently manage executive calendars, schedule meetings, calls, and travel across multiple time zones.
• Oversee logistics for meetings and conferences, including venue booking, attendee coordination, material preparation, and catering.
• Maintain filing systems, process invoices, and handle expense claims.
• Ensure smooth office operations by managing common areas, supplies, equipment, vendor relationships, and coordinate office maintenance.
• Provide support for various teams and executives as needed, assisting with additional tasks and requests.

Preferred Qualities:

• Able to solve problems effectively with a practical approach.
• Willing to take on diverse responsibilities and assist across teams.
• Works well in a fast-moving, cross-functional team environment, fostering open communication and collaboration.