Executive Assistant/Office Manager

Wilson; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A global asset management company is seeking an experienced Executive Assistant/Office Manager in Singapore. You will oversee administrative functions and office management while supporting a team of executives. The ideal candidate will have at least 5 years of experience, excellent communication skills, and the ability to manage multiple tasks effectively in a fast-paced environment.

Benefits

Engaging workplace culture

Commitment to professional growth

Qualifications

• Minimum of 5 years experience as an Executive Assistant or Office Manager.
• Prior experience in asset management or financial services preferred.
• Excellent communication skills in English; fluency in additional languages desirable.

Responsibilities

• Oversee administration and back-office tasks, including office supplies and facilities maintenance.
• Manage diary and travel arrangements for the team.
• Support marketing during roadshows and events.

Skills

Communication

Multi-tasking

Problem solving

Education

Degree or Diploma

Tools

Salesforce

Job description

Wilson is partnering exclusively with a global asset management company to identify an experienced Executive Assistant/Office Manager for their team based in Singapore. Reporting to the Managing Director and supporting a team of executives, you will be responsible for the end to end administrative functions as well as office management.

Key Responsibilities:

• Oversee all administration and back-office tasks including day-to-day operations including ordering office supplies, maintenance of office equipment and facilities, invoice payment and claims administration
• Manage the diary and travel management for the team, arrangement transport and accommodations particularly during investor road shows.
• Administrative support on matters such as maintaining the team leave balance tracker and business expense reports.
• Ownership of all back-office and middle-office Distribution Team stakeholders and work closely with overseas counterparts across the marketing, client services, operations, legal & compliance teams
• Maintain and update CRM system using Salesforce
• Provide support to the marketing department during roadshows, events, taking down briefing notes, packing and delivery of marketing collaterals and premiums
• Be readily available to provide ad hoc project support when required

Key Requirements:

• Qualified Degree or Diploma holder with minimum of 5 years experience as an Executive Assistant or Office Manager, ideally from the Asset Management or other financial services companies is preferred
• Experience in diary/calendar and travel management, overall office administration, assisting with marketing related matters and attending to other administrative scope of work
• Excellent communication skills in English, and fluency in other additional languages would be highly desirable
• Solid multi-tasking skills with an ability to effectively communicate with both internal and external parties in a polished and professional manner
• Possess good sense of maturity to engage with C-suite level stakeholders, topped with the ability to work under pressure and in a fast-paced environment
• Able to work in an ambiguous environment, have strong attention to details and able to problem solve and operate independently without supervision
• Consistent in practicing highest standards of ethical and professional conduct whilst meeting the expectations of the team at all times

Are you looking to be part of a well established global asset management company that is growing rapidly, then this is the right opportunity for you. Our client is a world recognized asset management firm that is built on strong values and prides itself on a spirit of integrity, entrepreneurship and empowerment. They offer an engaging workplace culture with the commitment to providing a platform for professional growth and development.

If you are interested to find out more about this opportunity, please click on the link below to apply and we will get in touch with you for a confidential discussion.

Wilson Singapore

Registration No: 200702730R

EA License No: 16S8069 | EA Reg No: R24124243