Executive Assistant & Office Coordinator

Qualitas Accountants LLP; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

A leading company in accounting seeks an organized and proactive Executive Assistant & Office Coordinator to support senior leadership and oversee daily administrative operations. Responsibilities include managing front desk tasks, calendar management, and providing comprehensive administrative support. This role offers a supportive workplace environment and opportunities for professional growth, making it ideal for individuals aspiring to advance in their careers.

Benefits

Paid time off

Competitive compensation

Opportunities to grow

Qualifications

• Minimum of 3 years of experience in front office or executive support roles.
• Professional and courteous demeanor with a high level of discretion.
• Proficiency in scheduling and document management.

Responsibilities

• Manage front desk operations and maintain a welcoming reception area.
• Handle scheduling, calendar management, and appointment coordination.
• Assist with document preparation, filing, and maintaining confidential records.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Interpersonal skills

Multitasking

Tools

MS Office

Google Workspace

Tally or QuickBooks

Job description

Executive Assistant & Office Coordinator

JOB DESCRIPTIONPosition: Executive Assistant & Office CoordinatorExperience: 13 yearsLocation: Ahmedabad (On Site)Job Summary:We are looking for a well-organised, presentable, and proactive Front Office & Executive Assistant to support our senior leadership and manage daily administrative operations. This role involves front desk coordination, calendar management, document handling, and providing personal assistance to directors. The ideal candidate should be detail-oriented, discreet, and skilled at managing multiple priorities.Key Responsibilities: Manage front desk operations and maintain a welcoming reception area. Handle scheduling, calendar management, and appointment coordination for directors. Assist with document preparation, filing, and maintaining confidential records. Coordinate meetings, travel plans, and office logistics. Communicate professionally with clients, vendors, and internal teams. Provide personal assistance to directors when required. Support general office administration and procurement tasks.Requirements: Excellent verbal and written communication skills in English. Strong organisational skills with the ability to multitask and manage time effectively. Prior experience in front office, administration, or executive support roles. Proficiency in MS Office (Word, Excel, Outlook); knowledge of Tally or QuickBooks is a plus. A professional and courteous demeanour with a high level of discretion.Why Join Us Supportive work environment with opportunities to grow. A chance to work closely with leadership and play a key role in day-to-day operations. Competitive compensation and benefits. An inclusive and respectful workplace that values balance and well-being. We welcome candidates from diverse backgrounds and encourage applications from women professionals seeking a stable and growth-oriented role.Job Type: Full-timeBenefits: Paid time offSchedule: Day shift Yearly bonusLanguage: English (Required)Work Location: In person,

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