Executive Assistant & Office Administrator, SEA

lululemon; Singapore; On-site; USD 50,000 - 80,000; Full time

Job summary

An innovative performance apparel company is seeking a detail-oriented Personal Assistant to support the Market Director in Singapore. This role requires exceptional organisational skills and the ability to manage multiple priorities in a dynamic environment. You'll coordinate schedules, handle travel arrangements, and ensure smooth office operations while fostering relationships across all levels of the organisation. Join a forward-thinking company that values personal responsibility, innovation, and connection, and enjoy a range of benefits including competitive pay, fitness classes, and professional development opportunities.

Benefits

Paid time off

Generous employee discounts

Fitness/yoga classes

Parenthood top-up program

Personal and professional development programs

Qualifications

• 5+ years of experience as a Personal Assistant to high-level executives.
• Exceptional communication and organisational skills are essential.
• Trustworthy and able to handle confidential information.

Responsibilities

• Manage the Director’s calendar and coordinate travel requests.
• Serve as the main point of contact for office operations.
• Support the Director in special projects and meetings.

Skills

Exceptional communication skills

Organisational skills

Proactive attitude

Tech-savvy (PPT, Word, Outlook)

Business acumen

Ability to manage multiple projects

Education

5+ years as a Personal Assistant

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Requirements & Description

Who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

A Day In The Life

You are articulate, personable, and detail-oriented with exceptional organisational and prioritisation skills as well as the ability to act independently and make significant decisions. You must be able to build relationships with employees at all levels throughout the organisation, have a good business acumen and the ability to handle sensitive situations in a mature and confidential manner. You will enable the smooth operation of the office under the pressure of frequent interruptions and changes in priorities. This role is directly supporting the Market Director of South East Asia, as well as managing day to day operations of SEA office in Singapore.

Support For The Market Director

• Manage the Director’s calendar and appointments, taking into account their preferences for time, social/family commitments, and working style.
• Coordinate and manage travel requests for the Director, including flights, accommodation, transfers & hire car bookings.
• Keep up with the complex requests, and professional demands of the Director and plan accordingly.
• Coordinate and attend meetings with the Director and wider SEA Leadership Team, keeping agenda items, actions and notes up to date.
• Support the Director to coordinate annual off-site for the SEA Leadership Team including agenda planning, venue and accommodation bookings, team activities, dinner bookings, catering etc.
• Manage monthly credit card expenses for the Director.
• Support in special projects that come up from time to time under the direction of the Director.
• Responsible for ensuring all details have been secured for meetings (on-site and off-site), preparing relevant materials required to conduct or attend their meetings.
• You are deeply attuned to, and aware of the Director’s strategic goals and objectives and support their achievement through sound judgment and decision making.
• Complete any other tasks or projects as requested by the Director.

Other Duties And Responsibilities

• You are the main point of contact for the Store Support Centre (Office). You hold the relationship with building management for any office repairs/maintenance, you maintain all office supplies, arrange ad-hoc catering, and generally maintain the day-to-day operations of the office.
• Work closely with the Internal Communications Team to bring to life incredible events for the SSC team, including venue bookings, catering, travel coordination for remote team members, budget management etc.
• Work closely with the Finance team to manage & allocate budget.

Qualifications

• Minimum 5 years’ experience as a Personal Assistant to highly visible, extremely busy leader (e.g. CEO, entrepreneur, performer)
• Exceptional communication skills - interaction with various executive levels including, but not limited to, Board Members, CEO and Executives internally and globally (a key liaison)
• Trustworthy – responsible for handling confidential and sensitive information
• Tech savvy – well versed in PPT, Word & Outlook
• You are proactive and in action, completing tasks and projects efficiently and effectively.
• Excellent business acumen and ability to exercise sound judgment and prioritization
• Extremely detailed and quality oriented.
• Able to observe and maintain the utmost confidentiality.
• Ability to be resourceful and source details required to carry out tasks as assigned.
• Ability to manage multiple projects under tight deadlines
• Ability to work effectively with multiple critical timelines.
• Tact, diplomacy, high energy and a sense of humor
• Personable and approachable at all times.

Must Haves

• Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
• Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
• Communicates with honesty and kindness, and creates the space for others to do the same.
• Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Fosters connection by putting people first and building trusting relationships.
• Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.

Beyond The Paycheck (Benefits & Perks)

At lululemon, we care for and invest in the whole person – body, mind, spirit. Our total rewards program is designed to support you in achieving your goals and focus on the things you love. In addition to competitive base pay and a team-based bonus program, we also offer paid time off, generous employee discounts, fitness/yoga classes, parenthood top up program and personal and professional development programs.

Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice.

Learn more about what it's like working for lululemon in our Asia-Pacific markets: