Executive Assistant (Nursing Admin)

National University Polyclinics; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support nursing wards. This role involves coordinating office operations, maintaining records, and assisting with administrative tasks. The ideal candidate will have strong communication skills and proficiency in Microsoft Office. Join a team that values patient care and staff contributions, and be part of a dynamic environment that fosters growth and development. If you are looking to make a meaningful impact in the healthcare sector, this opportunity is perfect for you.

Qualifications

• Minimum GCE 'A' level or Diploma required.
• 1 year of experience in healthcare or service industry preferred.

Responsibilities

• Providing clerical and administrative support to the department.
• Updating and maintaining staff records and training databases.

Skills

Microsoft Office

Communication Skills

Interpersonal Skills

Clerical Support

Education

GCE 'A' level

Diploma

Tools

PC Software

Job description

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At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity:

We are looking for an Executive Assistant (Nursing Wards) to join us. The incumbent is responsible for coordinating the office operations of the department, maintaining office forms and procedures, and assisting with administrative tasks. He/she may handle confidential information and must manage documents with strict confidentiality. He/she abides by NUHS core values, puts patients first, and works closely with partners including families, volunteers, and organizations. Additional duties may be assigned to meet changing needs.

Job Responsibilities:

The incumbent shall be responsible for:

PRIMARY RESPONSIBILITIES AND DUTIES – 80%

• Providing clerical and administrative support, including maintaining and updating staff personal records such as flu vaccination records, emergency contacts, personal particulars, and mask fitting records.
• Overseeing and distributing incoming and outgoing mails.
• Organizing meetings, reserving venues, and preparing AV equipment.
• Preparing, following up on, updating, and filing staff orientation checklists, competencies, and personal particulars.
• Updating and maintaining training databases and records post-training.
• Managing department inventory of stationery, assets, and equipment.
• Raising IT access requests and preparing onboarding materials for new hires.
• Checking, collating, and raising items for Purchase Requisition, including managing billed receipts and invoices.
• Undertaking any other responsibilities as assigned by the Reporting Officer.

SECONDARY RESPONSIBILITIES AND DUTIES – 20%

• Participating in hospital-wide activities such as Service Quality Awards, Quality Month, Nurses’ Day Celebrations, etc.
• Supporting department activities and events such as audits and Nurses’ Day.

Requirements

• GCE ‘A’ level or Diploma minimum.
• Good knowledge of PC software and applications.
• Proficient in Microsoft Office.
• Preferably 1 year of experience in healthcare or service industry.
• Experience in hospital operations is advantageous.
• Ability to work in a fast-paced environment.
• Good communication and interpersonal skills.