Executive Assistant, NUHS Pharmacy(8256)

NUHS Diagnostic & Pharmacy; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking a Procurement Officer responsible for ensuring a continuous supply of pharmaceutical and non-pharmaceutical items. The role involves stock management, vendor liaison, and supporting procurement operations through effective coordination and system oversight. Applicants should have a relevant qualification and at least 2 years of experience in procurement or related fields.

Qualifications

• Minimum 2 years of relevant experience or relevant diploma.
• GCE 'A'/'O' Levels or Higher NITEC qualification required.

Responsibilities

• Ensure appropriate and sufficient stock levels of pharmaceutical items.
• Monitor vendor performance and conduct reviews.
• Provide administrative support for procurement operations.

Skills

Stock Management

Vendor Coordination

Billing and Documentation

Education

GCE 'A'/ 'O' Levels or Higher NITEC

Tools

SAP

eProc System

Job description

Job Purpose

Responsible for the procurement operations, ensure continuous supply of pharmaceutical and non-pharmaceutical items and liaise with vendors for product feedback.

Duties & Responsibilities

Operational

Ensure appropriate and sufficient stock level of pharmaceutical items

• Monitor stock level and escalate to buyer on critical stock situation.

• Plan, allocate, and re-distribute stocks among branches to ensure smooth and continuous supply of pharmaceuticals when there is supply limitation.

• Follow up on the delivery of products and ensure optimal stock level.

Handle product feedback and recall

• Review feedback for pharmaceutical items and provide feedback to vendors.

• Facilitate product recall.

• Liaise with vendors for items with cold chain break and advise users accordingly.

Administration

Provide administrative support to procurement.

• Ensure Purchase Requisitions are accurately raised.

• Co-ordinate and assist in contract management.

• Maintain proper records for signed contracts.

• Source for non-pharmaceutical items with Estimated Purchase Value <$5,000.

• Manage requirements for procurement, e.g., submit purchasing programme.

Responsible for billing to various stakeholders (i.e., retail vendors)

• Ensure billing is accurately and timely raised.

• Prepare supporting documents and data verification for billing according to endorsed agreement.

Monitor vendor performance

• Conduct vendor performance/qualifications review twice yearly, in accordance with NUHS Procurement Policy.

Maintenance of procurement database and reports

• Ensure records are updated accurately and timely.

• Generate reports for various stakeholders as and when appropriate.

Systems specialist for procurement and inventory

eProc

• Train users on the use of the eProc system.

• Assist in queries and issues related to the eProc system.

Facilitate resolution of SAP-related matters

• Handle branch users’ enquiries.

• Report and escalate to relevant parties for missing SAP transactions and ensure missing transactions are recovered.

• Resolve discrepancies between physical and the Goods Receipt (GR) system.

Others

• Perform any other duties as assigned by the supervisor.

Job Specifications / Requirements

Qualification

• GCE “A”/ “O” or Higher NITEC qualification

Experience

• Minimum 2 years of relevant experience or relevant diploma.