Executive Assistant (Medical Records Office)(8081) - Alexandra Hospital

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A healthcare organization in Singapore seeks an Executive Assistant/Senior Executive Assistant. The role involves providing operational support in the Medical Records Office, assisting with data tasks, and participating in improvement projects. Candidates should possess strong PC skills and have at least a Diploma. Previous experience in healthcare is preferred. Interested applicants can contact '[e-mail]' for more information.

Qualifications

• Minimum of 1 year working experience in healthcare or service industry is preferred.
• Experience in hospital operations is advantageous.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide operational support in Medical Records Office.
• Assist in data collection and reporting.
• Participate actively in improvement projects.

Skills

Proficient in Microsoft Office (Excel, Word)

Good communication skills

Interpersonal skills

Education

Minimum GCE 'A' level or Diploma

Tools

PC software

Job description

Executive Assistant/ Senior Executive Assistant will provide operational support in implementing work processes in Medical Records Office. The Staff is expected to work independently as well as a team member to fulfil the required tasks within the given time frame.

Duties and Responsibilities

Primary Responsibilities and Duties – Medical Reports (80%)

1. Provide operational support in the assigned MRO function

• Ensure all medical records are managed under strictest confidentiality and security.
• The Staff is expected to be proficient in the use of electronic systems and Microsoft Office programmes (e.g. Excel, Word) to support daily operational functions of MRO.
• The Staff is expected to assist and provide advice to both internal and external parties with regards to medical records related processes.
• Register and process medical report requests, including cashier function for medical report payment.
• Register and process medical report requests, including cashier function for medical report payment.
• Follow-up with doctors on incomplete medical report requests.
• Execute administrative duties pertaining to all medical report requests.
• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline.
• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.

Key Performance Measures include improve turnaround time for completion of medical reports, timely scanning of paper medical records and uploading of scanned images into system and timely project/task completion.

2. Assist in data collection

• The Staff is expected to assist the supervisor in compiling the daily volume of the given job task accurately and in a timely manner.

3. Active participation in improvement projects

• The Staff is expected to participate actively in improvement projects by providing solutions and to put in effort as required by the supervisor to implement the improvements.

Secondary Responsibilities and Duties (20%)

• Handle any ad-hoc tasks assigned by Executive/Manager.
• Plan and manage job/task assignment.
• Conduct quality check on medical report before release.
• Assist in the preparation of statistics such as monthly performance report.

Requirements

• Minimum GCE “A” level or Diploma.
• Good knowledge on use of PC software and application.
• Proficient in the use of Microsoft Office like Excel and Word to assist in the management of the department’s data.
• Preferably 1 year of working experience in healthcare or service industry.
• Experience in hospital operations will be advantageous.
• Able to work in fast-paced environment.
• Good communication, interpersonal skills.
• Service oriented and customer focused.
• Meticulous, organised with positive working attitude, team player and willing to learn.

If the role sounds interesting to you, please contact ‘[e-mail]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

Only Singaporean and Singapore PRs may apply.