Executive Assistant | Macquarie Capital

Macquarie Bank Limited; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Join a leading global financial services group as an Executive Assistant, supporting senior executives. You will manage complex diaries, travel arrangements, and coordinate meetings across different time zones. This role requires strong organizational and communication skills, ensuring high levels of professionalism and discretion.

Qualifications

• Proven experience supporting senior executives in financial services.
• Strong organizational, planning, and multi-tasking skills.

Responsibilities

• Support a Managing Director with diary management and travel arrangements.
• Coordinate conference calls with international offices.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Job description

Join our Infrastructure and Energy Capital team within Macquarie Capital Group as an Executive Assistant.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone — no matter their role — contributes ideas and drives outcomes.

What role will you play?

You will support a Managing Director and team members with extensive diary management, including arranging internal and external face-to-face meetings and video calls. You will manage domestic and international travel arrangements, including accommodation, visas, client entertainment, and expense claims. Additionally, you will coordinate conference calls with international offices and across different time zones by interacting with other executive assistants.

What you offer

• Proven experience supporting senior executives within the financial or professional services industry
• Extensive inbox management, including email filing, paperwork organization, and meeting documentation
• A proactive approach with an understanding of business priorities, maintaining high levels of discretion, confidentiality, professionalism, and attention to detail
• Strong organizational, planning, and multi-tasking skills to manage conflicting priorities effectively
• Excellent interpersonal and communication skills to interact seamlessly with the global executive assistants’ team, stakeholders, and senior executives in a fast-paced environment

We welcome applications from anyone inspired to build a better future with us. If you're excited about this role or working at Macquarie, we encourage you to apply.

Macquarie Capital partners with businesses, startups, and governments to connect ideas to capital, driving innovation, growth, and real-world impact. Our capabilities span corporate advisory, investing, development, and equities, supported by comprehensive capital markets solutions and sector expertise, focusing on infrastructure, real assets, technology, software, resources, energy, and materials.

Our commitment to diversity, equity, and inclusion

We are dedicated to fostering a diverse, equitable, and inclusive workplace. We encourage applications from all backgrounds and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental and caregiving roles, neurodiversity, religion or belief, disability, and socio-economic background. We are open to discussing how you can feel included and belong at Macquarie throughout the recruitment process.

We aim to provide reasonable adjustments to support individuals during recruitment and employment. Please inform us in your application if you require additional assistance.