Executive Assistant, Learning Development

Ren Ci Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Ren Ci Hospital is seeking an administrative support professional to manage training records, assist with HR events, and perform various administrative duties. The candidate should have a GCE O Level Pass or NITEC Certificate and at least one year of relevant experience. Strong attention to detail and effective communication skills are essential for success in this role.

Qualifications

• Minimum GCE O Level or NITEC Certificate required.
• At least one year relevant experience in administrative roles.
• Meticulous and organised with strong interpersonal skills.

Responsibilities

• Maintain records of employee training programmes.
• Support HR team at events and manage administrative tasks.
• Process documents for honorarium payouts.

Skills

Organised

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Self-motivated

Multitasking

Team player

Proactive

Education

GCE O Level Pass Certificate or NITEC Certificate

Tools

Microsoft Excel

Job description

ROLES AND RESPONSIBILITIES

2.1Training

• Maintain good records of employees training programmes.

• Registration of employees, tracking of courses and processing of payments.

• Data entry of courses in ILTC portal.

• Maintain Ren Ci Hospital’s organisation account in external portals such as AIC, polytechnics and universities for the purpose of registration of employees and claiming of funds.

• Collation of training records and generation of training reports.

• Tracking of employees for orientation programme and ensure that all presentation materials are updated.

2.2Programmes and Initiatives

• Sponsorship: Support in preparing sponsorship documents and contacting the parties for signing.

• Internship: Support in updating the school’s portal for internship, liaise with applicants for documentation and follow-up on administrative duties of onboarding the intern with access pass, etc.

• Learning Journey and Other Programmes: Support in booking of rooms, coordinating calendar invites and other logistics to ensure the programme runs smoothly.

2.3 Honorarium and Conflict of Interest

• Process documents and prepare for pay out of honorarium to employees.

• Keep track of documents for conflict-of-interest declarations.

2.4Other Duties

• Support the HR team at events, ceremonies and team activities.

• Support the department on administrative duties such as logistics and printing of documents for projects.

• Any other duties as assigned.

REQUIREMENTS

• Minimally a GCE O Level Pass Certificate or NITEC Certificate.

• At least one year of relevant experience in administrative and support roles.

• Meticulous to details, organised and have the resilience to meet strict deadlines to deliver on time.

• Strong interpersonal and communication skills.

• Proficient in Microsoft Office. Good knowledge of Excel (V-lookup and Pivot Tables) is an advantage.

• Self-motivated and resourceful.

• Ability to interact with employees at all level.

• Good team player and professional at all times.

• Proactive, exercises initiative, multitask, work independently and willing to go the extra mile.