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Executive Assistant, Learning Development

REN CI HOSPITAL

Singapore

On-site

SGD 60,000 - 80,000

Full time

30+ days ago

Job summary

Ren Ci Hospital is seeking an administrative support professional to manage training records, assist with HR events, and perform various administrative duties. The candidate should have a GCE O Level Pass or NITEC Certificate and at least one year of relevant experience. Strong attention to detail and effective communication skills are essential for success in this role.

Qualifications

  • Minimum GCE O Level or NITEC Certificate required.
  • At least one year relevant experience in administrative roles.
  • Meticulous and organised with strong interpersonal skills.

Responsibilities

  • Maintain records of employee training programmes.
  • Support HR team at events and manage administrative tasks.
  • Process documents for honorarium payouts.

Skills

Organised
Interpersonal skills
Communication skills
Proficiency in Microsoft Office
Attention to detail
Self-motivated
Multitasking
Team player
Proactive

Education

GCE O Level Pass Certificate or NITEC Certificate

Tools

Microsoft Excel

Job description

ROLES AND RESPONSIBILITIES

2.1Training

  • Maintain good records of employees training programmes.

  • Registration of employees, tracking of courses and processing of payments.

  • Data entry of courses in ILTC portal.

  • Maintain Ren Ci Hospital’s organisation account in external portals such as AIC, polytechnics and universities for the purpose of registration of employees and claiming of funds.

  • Collation of training records and generation of training reports.

  • Tracking of employees for orientation programme and ensure that all presentation materials are updated.

2.2Programmes and Initiatives

  • Sponsorship: Support in preparing sponsorship documents and contacting the parties for signing.

  • Internship: Support in updating the school’s portal for internship, liaise with applicants for documentation and follow-up on administrative duties of onboarding the intern with access pass, etc.

  • Learning Journey and Other Programmes: Support in booking of rooms, coordinating calendar invites and other logistics to ensure the programme runs smoothly.

2.3 Honorarium and Conflict of Interest

  • Process documents and prepare for pay out of honorarium to employees.

  • Keep track of documents for conflict-of-interest declarations.

2.4Other Duties

  • Support the HR team at events, ceremonies and team activities.

  • Support the department on administrative duties such as logistics and printing of documents for projects.

  • Any other duties as assigned.

REQUIREMENTS

  • Minimally a GCE O Level Pass Certificate or NITEC Certificate.

  • At least one year of relevant experience in administrative and support roles.

  • Meticulous to details, organised and have the resilience to meet strict deadlines to deliver on time.

  • Strong interpersonal and communication skills.

  • Proficient in Microsoft Office. Good knowledge of Excel (V-lookup and Pivot Tables) is an advantage.

  • Self-motivated and resourceful.

  • Ability to interact with employees at all level.

  • Good team player and professional at all times.

  • Proactive, exercises initiative, multitask, work independently and willing to go the extra mile.

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