Executive Assistant, Investment (Americas-San Francisco)

Temasek International Pte. Ltd.; Singapore; Hybrid; USD 95,000 - 110,000; Full time

Job summary

An established industry player seeks a proactive Administrative Assistant to support a dynamic global team. This hybrid role offers the chance to manage diaries, schedule meetings, and arrange travel, all while working in a fast-paced environment. You'll leverage your advanced MS Office skills and communication abilities to ensure smooth operations. If you're ready to take initiative and thrive in a collaborative setting, this opportunity is perfect for you. Join a forward-thinking company dedicated to making a difference for generations to come.

Qualifications

• 3 to 5 years of administrative assistant experience, ideally in Financial Services.
• Proficient in Advanced MS Office including Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Full diary management for junior and senior professionals.
• Scheduling meetings and arranging travel for team members.
• Assisting in preparation and printing of presentations & proposals.

Skills

Administrative Assistant Experience

Advanced MS Office Skills

Excellent Communication Skills

Team Player

Ability to Handle Multiple Tasks

Tools

Workday

Job description

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$389 billion (US$288b, €267b, £228b, RMB2.08t) as at 31 March 2024. Marking our unlisted assets to market would provide S$31 billion of value uplift and bring our mark to market net portfolio value to S$420 billion.

Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations.

Operating on commercial principles, we seek to deliver sustainable returns over the long term.

We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.

Job Details

Working arrangement: Hybrid (4 days in the office, 1 day remote)

Salary Range: $95,000 - $110,000

Responsibilities

• Full diary management for junior and senior professionals
• Scheduling a variety of meetings, conference call, and video conferences both internally and externally
• Arranging international and domestic travel (flights, hotels, cars, etc.)
• Assisting in preparation and printing of presentations & proposals
• Completing corporate card and out of pocket expenses
• Telephone and email coverage
• Archiving, filing, scanning, and printing documents
• Preparation and set up for internal meetings in conference rooms
• Receptionist duties at times to cover for other admins
• Overall, general ad-hoc office duties.

Requirements

• 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
• Experience working for a global team, including an appreciation of cultural differences, and working across different time zones.
• Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
• Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
• Able to work in a fast-paced environment
• Excellent communication skills at all levels
• Ability to handle multiple tasks and competing priorities, often with tight deadlines.
• Knowledge of Workday for processing expenses is a plus