Executive Assistant (Insurance, up to $3.8k) (ID: 677829)

PERSOLKELLY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative or Executive Assistant to manage meetings and client communications effectively. Candidates should possess a diploma and relevant experience in a similar role. The position demands excellent communication skills and proficiency in Microsoft Office to provide administrative support in a fast-paced environment.

Qualifications

• Experience in an Administrative or Executive Assistant role preferred.
• Knowledge of the insurance industry is advantageous.
• Excellent verbal and written communication skills.

Responsibilities

• Manage diary and meeting schedules with stakeholders.
• Prepare financial summaries for clients.
• Handle travel arrangements, including itinerary and bookings.

Skills

Communication

Time Management

Customer Service

Attention to Detail

Resourcefulness

Education

Diploma or equivalent

Tools

Microsoft Office

Office Management Software

Job description

Responsibilities

• Manage the diary and meeting schedules with internal/external stakeholders, such as organizing meeting venues/video conferences and confirming appointments a few days prior to meetings.
• Maintain existing database of client information.
• Prepare financial summaries for clients to support insurance planning and annual policy reviews.
• Act as a key contact point between internal and external stakeholders, arrange meetings as appropriate, and maintain good communication and relationships.
• Manage emails and texts professionally, re-direct or take messages and proactively deal with issues in a timely and efficient manner.
• Ad-hoc travel arrangements for local and international trips, such as travel itinerary, visa application, flight bookings, hotel accommodation and transportation arrangements.

Requirements:

• Diploma or equivalent.
• Experience in an Administrative or Executive Assistant role, with knowledge of the insurance industry being advantageous.
• Proficiency in Microsoft Office suite and other office management software.
• Excellent communication skills, both written and verbal, with a strong customer service orientation.
• Independent and resourceful with effective time management in a fast-paced environment.
• Meticulous and highly attentive to details.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.