Executive Assistant (Insurance, up to $3.8k) (ID: 677829)

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the insurance sector is seeking an Administrative or Executive Assistant to support internal and external stakeholder communications. The role involves managing schedules, preparing financial summaries, and performing ad-hoc travel arrangements. Ideal candidates have a diploma or equivalent, relevant experience, and proficiency in Microsoft Office. Strong communication skills and attention to detail are essential in this fast-paced environment.

Qualifications

• Experience in an Administrative or Executive Assistant role, knowledge of the insurance industry is advantageous.
• Independent and resourceful.
• Meticulous and attentive to details.

Responsibilities

• Manage diaries and meeting schedules, organize meetings including venues and video conferences.
• Prepare financial summaries for clients, maintain database of client information.
• Arrange local and international travel itineraries and accommodations.

Skills

Excellent communication

Customer service orientation

Time management

Attention to detail

Education

Diploma or equivalent

Tools

Microsoft Office suite

Office management software

Job description

Responsibilities

• Manage the diary and meeting schedules with internal/external stakeholders, such as organizing meeting venues/video conferences and confirming appointments a few days prior to meetings.

• Maintain existing database of client information.

• Prepare financial summaries for clients to support insurance planning and annual policy reviews.

• Act as a key contact point between internal and external stakeholders, arrange meetings as appropriate, and maintain good communication and relationships.

• Manage emails and texts professionally, re-direct or take messages and proactively deal with issues in a timely and efficient manner.

• Ad-hoc travel arrangements for local and international trips, such as travel itinerary, visa application, flight bookings, hotel accommodation and transportation arrangements.

Requirements:

• Diploma or equivalent.

• Experience in an Administrative or Executive Assistantrole, with knowledge of the insurance industry being advantageous.

• Proficiency in Microsoft Office suite and other office management software.

• Excellent communication skills, both written and verbal, with a strong customer service orientation.

• Independent and resourceful with effective time management in a fast-paced environment.

• Meticulous and highly attentive to details.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

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