Executive Assistant (Insurance Agency/$3.8K) (ID: 677829)

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to manage schedules, maintain client databases, and prepare financial documentation. Ideal candidates will have a diploma, strong communication skills, and prior experience in a similar role. You will be instrumental in ensuring seamless operations and client interactions in a fast-paced environment.

Qualifications

• Experience in an administrative or executive assistant role, preferably in the insurance industry.
• Excellent written and verbal communication skills with strong customer service orientation.
• Ability to manage time effectively in a fast-paced environment.

Responsibilities

• Manage diary and meeting schedules, organize meetings and confirm appointments.
• Prepare financial summaries for clients and maintain client information database.
• Arrange travel including itineraries, visa applications, and accommodations.

Skills

Communication Skills

Time Management

Attention to Detail

Customer Service Orientation

Proficiency in Microsoft Office

Resourcefulness

Education

Diploma or equivalent

Tools

Microsoft Office Suite

Office Management Software

Job description

Responsibilities:

• Manage the diary and meeting schedules with internal/external stakeholders, such as organizing meeting venues/video conferences and confirming appointments a few days prior to meetings

• Maintain existing database of client information

• Prepare financial summaries for clients to support insurance planning and annual policy reviews

• Act as a key contact point between internal and external stakeholders, arrange meetings as appropriate, and maintain good communication and relationships

• Manage emails and texts professionally, re-direct or take messages and proactively deal with issues in a timely and efficient manner

• Ad-hoc travel arrangements for local and international trips, such as travel itinerary, visa application, flight bookings, hotel accommodation and transportation arrangements

Requirements:

• Diploma or equivalent

• Experience in an administrative or executive assistantrole, with knowledge of the insurance industry being advantageous

• Proficiency in Microsoft Office suite and other office management software

• Excellent communication skills, both written and verbal, with a strong customer service orientation

• Independent and resourceful with effective time management in a fast-paced environment

• Meticulous and highly attentive to detail

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.
EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)
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