Executive Assistant (Healthcare)

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare technology company in Singapore is seeking an Administrative Support personnel to assist with various departmental tasks. The ideal candidate will have a diploma, at least two years of experience in the healthcare sector, and proficiency in Microsoft Office. Responsibilities include managing clinicians’ leave, procurement, and maintaining departmental inventories. Competitive experience in a collaborative environment is a must.

Qualifications

• At least two years’ working experience, preferably in healthcare industry.

Responsibilities

• Provide administrative support to HOD, Clinical Director, Anaesthetists, and Department Ops Managers.
• Maintain/update all clinicians’ leave in surveillance system.
• Liaise with vendors on artwork and manage procurement purchases.

Skills

Proficient in Microsoft Office Applications

Education

Diploma from a recognised institution

Job description

Responsibilities

· To provide administrative support to HOD, Clinical Director, Anaesthetists and Department Ops Managers.

· Maintain/update all clinicians’ leave in surveillance system.

· Upload Department’s leave calendar online.

· Filing and tracking of MOPEX leave applications.

· Maintaining and updating Dept contact list on monthly basis, circulates to all within Department.

· Creation of forms and submit to committee for approval.

· Liaise with vendors on artwork.

· Procurement purchases for the Department and Operating Theatres.

· Raise e-Payment for bills and claims for clinicians.

· Submit monthly training hours for BSTs / ASTs to Medical Affairs.

· Assist to collate MOPEX assessment and results, distribute to senior doctors to rank the juniors 2 months before posting end.

· Maintain IT asset inventory list.

· Manage pantry inventory, including quotation, stock take and place order with suppliers.

· Coordinates food catering for Department function.

Requirements

· Diploma from a recognised institution.

· At least two years’ working experience, preferably in healthcare industry.

· Proficient in Microsoft Office Applications.

To find out more about this opportunity, please contact Lionel Liew at [e-mail].

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Lionel Liew | Registration No: R1330693

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltd’s PDPA and e2i’s PDPA.