Executive Assistant , F&B

Chinese Swimming Club; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A renowned recreation club in Singapore is seeking an administrative assistant to support the F&B Manager. Responsibilities include managing office tasks, taking dictation, and maintaining an organized filing system. Ideal candidates should have experience in administrative roles within the F&B sector. This position requires attention to detail and excellent organizational skills.

Qualifications

• Experience in administrative duties within the F&B sector.
• Proficient in typing and taking dictation.
• Ability to keep an organized filing system.

Responsibilities

• Assist F&B Manager with administrative tasks and typing of correspondence.
• Manage calls and messages for the F&B Manager.
• Maintain cleanliness and organization of the F&B office.

Job description

Overall Job Responsibility

Assist the F & B Manager in the daily typing, filing & other general administrative duties pertaining to the F&B department.

Main Duties

• Undertakes all the secretarial duties instructed by the F&B Manager
• Takes dictation, typing of letters, memos & correspondence for the F & B Manager.
• Ensure that filing is done correctly in a systematic & orderly manner.
• Screens all calls for the F & B Manager and takes down messages & contacts / follow-up actions.
• Attend all F&B related meeting and take meeting minutes
• Ensures that F&B office is always in a clean & tidy condition.
• Recycles all unwanted paper & printed material.
• Ensures that all stationary, menus, printed items are always neatly stacked & properly stored.
• Report to Housekeeping & Maintenance any faults or defects in the office.
• Keep a sufficient supply of stationary and writing materials for use in the F&B
• Requisites items such as stationary, writing materials, files, etc for office use.
• Maintains adequate stock for the usage by F & B Department.
• Checks on menu par stocks level & ensures that stock level is adequate.
• Liaison with another department on
• Checks in advance on forth-coming meetings.
• Advice F & B Manager on dates & times of internal meetings.
• Promotions and Notice Updates
• Handle all F&B Events queries and liaise with members and F&B staffs to ensure all events is follow up accordingly
• Backend update on menu changes and updates in F&B POS System
• Maintains good rapport with staff from the outlets.
• Attends meetings & training whenever required.
• Carries out additional tasks & any other duties as maybe assigned by the F & B Manager diligently and to the best of ability.

We regret that only shortlisted candidates will be notified.