Executive Assistant / Executive, Contract Management

Sport Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading national sports agency in Singapore is seeking self-motivated individuals for contract management roles. Candidates should have at least 3 years of relevant experience, knowledge of government procurement policies, and a passion for sports. Excellent communication and interpersonal skills are essential. The role offers a 2/3-year contract, with opportunities for those committed to active lifestyles.

Qualifications

• 3 years of experience in contract review and management.
• Basic knowledge in Financial Accounting is a plus.
• Good knowledge of Government procurement policies.

Responsibilities

• Support contract negotiation and writing.
• Implement strategies for effective contract management.
• Engage stakeholders to ensure compliance with contract terms.

Skills

Integrity

Teamwork

Communication

Stakeholder management

Data analytics

Education

GCE 'A' Level Certificate or Diploma

Tools

Microsoft Excel

Microsoft PowerPoint

GeBIZ

Tableau

Job description

What the role is:

At Sport Singapore, we aspire to transform the nation through an active lifestyle designed around innovative, fun and meaningful sporting experiences.Sport has the unique ability to bring people together through play, regardless of age, gender, race, ability or social status. It imparts life values, nurtures character and builds resilience. It inspires and evokes the Singapore spirit through shared experiences and strengthens our national identity. We help Singaporeans Live Better Through Sport.Sport Singapore is constantly on the lookout for individuals who are passionate about what they do.Anchored in our values of Passion for Sport, Strength through Teamwork and Care for People, we believe in working and playing, not just as a team, but as a family.

What you will be working on:

This incumbent will partner ActiveSG Operational Line Divisions and Units, translate business needs and the operating environment, to provide effective contract management, and optimise contracting strategies, from a Life Cycle Total Cost of Ownership (TCO) perspective.Role and Responsibilities• Support the early engagement of all stake holders (Legal and Ops Users) to ensure clearly defined contract priorities and performance targets.• Support contract negotiation and contract writing in preparation to establish contracts.• Support and recommend formal contract review process, to enable continual improvement and optimisation Contract performance.• Assist in identifying and establish data and analytics to support effective data-drive contract and vendor performance management• Periodic engagement with the Contract Owners & Users to identify potential issues to ensure compliance with Contract terms and structure.• Implement strategies to support more effective contract management.• Participate in taskforce in specifying contract deliverables, contract & vendor performance monitoring and contract governance processes.• Assist Managers to identify opportunities for establishment of Framework and Period Contracts through demand aggregation• Participating for cross team sharing• Assist in alignment of SportSG standard operating procedure to meet statutory requirements.• Assist in the procurement of relevant goods and service to meet statutory requirement such as maintenance and procurement contract for life saving equipment, digital water sampling analysis equipment and cleaning regime.• Track and monitor existing program codes and verify valid certification of instructors under National Registry of Coaches (NROC) and National Registry for Exercise Professional (NREP).• Support project management responsibilities such as reviewing rates and categories for the LTP program against market rates.• Support the review of the LTP framework periodically to ensure continued relevance of ActiveSG's LTP programmes with industry trends and standards.• Assist in project management responsibilities such as obtaining estimates from contractors; analyse bids; awards recommendations and contracts for accuracy and technical adequacy.• Assist to achieve outcome-based DUS management scope to achieve optimisation and efficiencies.• Assist in rezoning of the DUS facilities to ensure management and resources efficiencies• Support in the review of the Conditions of Contract clauses such as Penalty Clauses, Liquidated Damages and Non-Performances.• Provide constant surveillance over maintenance operations.• Track and file contractual records and documentation of all contract correspondences, contractual changes and status reports.• Maintain current and updated Schedule of Rates (SOR) for maintenance service term contracts.

What we are looking for:

We are looking for self-motivated individuals who value integrity, teamwork and take pride in going the extra mile to provide excellent service to stakeholders and the community. This individual should be a sport advocate through living an active lifestyle and staying active.In addition, an ideal candidate should possess the following:• GCE 'A' Level Certificate or Diploma.• Basic knowledge in Financial Accounting will be an advantage• At least 3 years of proven experience and/or track record in relevant areas, eg contract review and management• Good knowledge of Government procurement policies and GeBiz system• Strong work ethics, self-driven and a fast learner• Excellent communication and interpersonal skills• Experience managing stakeholders, collaborating, building alignment and influencing others• Well versed in Microsoft Excel and Powerpoint, GeBIZ and some experience in using data analytics software e.g. TableauThe level of offer will commensurate with applicants’ experience and track records. Successful candidates will be offered a 2/3-year contract in the first instance.Only shortlisted candidates will be notified.

About Sport Singapore

Why We Do What We Do?Simply because we believe that everyone can live better through sport. At Sport Singapore, we aspire to transform the nation through an active lifestyle designed around innovative, fun and meaningful sporting experiences. Sport has the unique ability to bring people together through play, regardless of age, gender, race, ability or social status. It imparts life values, nurtures character and builds resilience. It inspires and evokes the Singapore spirit through shared experiences and strengthens our national identity. We help Singaporeans Live Better Through Sport.