Executive Assistant - Entry Level [FAA-001-03]

EQUE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading organization in Singapore is seeking a proactive Personal Assistant to support the executive team. This role involves managing schedules, arranging travel, and handling correspondence. The ideal candidate will be organized, possess strong communication skills, and have proficiency in Microsoft Office. Join a fast-paced environment with opportunities for growth and a supportive team culture.

Benefits

Competitive salary

Opportunities for personal and professional growth

Supportive work environment

Qualifications

• Minimum Diploma and above.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• A proactive, problem-solving mindset with the ability to work independently.
• Flexibility and adaptability to manage changing priorities and demands.

Responsibilities

• Manage the daily schedules, appointments, and meetings for the executive.
• Arrange travel itineraries, accommodations, and logistics for business trips.
• Handle correspondence, prepare reports, and organize documents.
• Assist in planning and coordinating internal and external events.
• Act as the first point of contact for calls, emails, and inquiries.
• Support ongoing projects by conducting research and preparing presentations.
• Maintain confidentiality and professionalism while handling sensitive information.

Skills

Organizational skills

Multitasking

Communication (written and verbal)

Proficiency in Microsoft Office

Problem-solving

Flexibility and adaptability

Education

Diploma or higher

Job description

Working location: The Concourse

Working hours: 10am to 6pm (Monday to Friday)

Are you a proactive, highly organized individual who thrives in a dynamic environment? Join us as a Personal Assistant and play a key role in supporting our leadership team while keeping operations running seamlessly.

• Manage the daily schedules, appointments, and meetings for the executive, ensuring efficiency and timely follow-ups
• Arrange travel itineraries, accommodations, and logistics for business trips, ensuring a smooth experience
• Handle correspondence, prepare reports, and organize documents with accuracy and discretion
• Assist in planning and coordinating internal and external events, ensuring all details are flawlessly executed
• Act as the first point of contact for calls, emails, and inquiries, providing professional responses or directing them appropriately
• Proactively identify priorities and manage competing deadlines to keep the executive focused on high-value tasks
• Support ongoing projects by conducting research, preparing presentations, and ensuring timelines are met
• Maintain absolute confidentiality and professionalism in handling sensitive information and communications

Why Join Us?

• Work closely with a dynamic leadership team and gain valuable exposure to high-level operations
• Enjoy a supportive work environment that values your initiative and contributions
• Competitive salary with opportunities for personal and professional growth
• Be part of a fast-paced organization where no two days are the same

REQUIREMENTS

• Minimum Diploma and above
• Exceptional organizational and multitasking skills with attention to detail
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A proactive, problem-solving mindset with the ability to work independently
• Flexibility and adaptability to manage changing priorities and demands

Join us and play a pivotal role in driving efficiency and success at the heart of our organization. Apply now to become an essential part of our team!

EA License Number: 22C1278

Disclaimer:
By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore’s PDPA and used solely for recruitment purposes.