Executive Assistant (Engineering/Tuas)

BAYES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading recruitment firm in Singapore seeks an experienced Executive Assistant to manage executive schedules, coordinate corporate events, and provide high-level administrative assistance. The ideal candidate will possess 5+ years of experience and a Bachelor's degree, along with strong organizational and communication skills. Proficiency in Microsoft Office Suite is essential. Join a dynamic team and contribute to an efficient office environment.

Qualifications

• 5+ years of experience as an Executive Assistant.
• Experience in office management and corporate events.
• Prior experience in construction, design, or engineering industry is a plus.

Responsibilities

• Manage executive schedules and communications.
• Organize materials for meetings including agendas and minutes.
• Coordinate travel itineraries for senior management.

Skills

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Project management tools

Job description

The Executive Assistant will be responsible for managing executive schedules, facilitating communication, coordinating critical projects, and ensuring smooth operational support for the Director’s office.

Key Responsibilities:

• Provide high-level administrative assistance to Company Director including managing calendars, scheduling meetings, preparing reports, and handling confidential information.
• Organize and prepare materials for executive meetings, including agendas, minute-taking, and follow-up on action items.
• Coordinate travel itineraries and event schedules for the senior management.
• Organize corporate travel arrangements, including flights, accommodations, and itineraries.
• Act as a primary point of contact between the executives and both internal teams and external stakeholders.
• Oversee day-to-day office operations, ensuring a smooth, productive working environment.
• Manage office supplies, vendor relationships, and general office maintenance to ensure facilities are in optimal condition.
• Plan and execute corporate events such as company meetings, team-building activities, and industry-related events.
• Other adhoc duties assigned by the management.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Minimum 5 years of experience as an Executive Assistant, with experience in office management and corporate events.
• Prior experience managing administrative or project support staff in the construction, design, or engineering industry is a plus.
• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Excellent verbal and written communication skills.
• Flexible, adaptable, and able to juggle multiple priorities with efficiency.

Bayes advices leading technical businesses and progressive employers on talent acquisition, shaping perspectives and integrating recruitment expertise to fulfill critical and complex hires. If the role resonates with you and your professional experience complements the responsibilities listed, send your resume to [e-mail]

Bayes Recruitment Pte Ltd
16 Collyer Quay, Singapore 049318
bayesrecruitment.com
EA License 10C5468 | EA Registration R2197948

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