Executive Assistant (Education)/ Bukit Timah [$3500 to $4000] #ECT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

A leading recruitment agency in Singapore is searching for an Executive Assistant to support senior leadership. The role involves managing calendars, preparing reports, and coordinating events. Candidates should have a Bachelor’s degree and 3–5 years of relevant experience. Proficiency in MS Office and Google Workspace is required. This role offers the opportunity to work in a dynamic educational environment.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or in academic administration.
• Familiarity with student information systems and academic databases.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Coordinate travel arrangements and itineraries.

Skills

Proficiency in MS Office

Proficiency in Google Workspace

Communication skills

Organizational skills

Education

Bachelor’s Degree in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

Key Responsibilities:

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.
• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of events, including exams, conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.
• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Education, or a related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant or in academic administration.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with student information systems and academic databases.

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [e-mail]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified