Executive Assistant (Education) [$3500 to $4000] #NJN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment company in Singapore seeks an Executive Assistant to support leadership by managing calendars, preparing documents, and coordinating travel. Preferred candidates will have a Bachelor’s degree and 3–5 years of relevant experience. Proficiency in MS Office and Google Workspace is essential. This role also involves overseeing academic events and liaising with various stakeholders.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or in academic administration.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with student information systems and academic databases.

Responsibilities

• Manage calendars, appointments, and meetings for leadership.
• Coordinate travel arrangements and itineraries.
• Assist in the preparation and proofreading of school publications.

Skills

Calendar management

Report drafting

Travel coordination

Stakeholder communication

Education

Bachelor’s Degree in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

Bukit Timah

Key Responsibilities:

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.
• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.
• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Education, or a related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant or in academic administration.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with student information systems and academic databases.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.