Executive Assistant (EA) to Director

PANDAN PANDAN PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to support the Director with high-level administrative tasks. Responsibilities include calendar management, project follow-up, and liaising with departments. Ideal candidates should have a Diploma in Business Administration, at least 2-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. This role requires discretion, professionalism, and the ability to multitask effectively.

Qualifications

• Minimum Diploma in Business Administration, Secretarial Studies or related field.
• At least 2-3 years of experience in an Executive Assistant or Personal Assistant role.
• High level of discretion, professionalism, and attention to detail.

Responsibilities

• Provide high-level administrative support to the Director.
• Prepare reports, presentations, meeting agendas, and minutes.
• Handle confidential documents and coordinate communications.

Skills

Organizational Skills

Multitasking

Microsoft Office Proficiency

Communication Skills

Discretion

Education

Diploma in Business Administration

Job description

Job Scope / Key Responsibilities:

• Provide high-level administrative support to the Director, including calendar management, meeting coordination, and travel arrangements
• Prepare reports, presentations, meeting agendas, and minutes
• Handle confidential documents and ensure sensitive information is kept secure
• Coordinate internal and external communications on behalf of the Director
• Assist in project management and follow-up on pending business matters
• Liaise with various departments and stakeholders to ensure smooth operational flow
• Manage Director’s personal errands, appointments, and occasional private matters
• Conduct market research or data gathering to support decision-making
• Track deadlines, monitor tasks, and ensure Director is kept informed on priorities

Job Requirements:

• Minimum Diploma in Business Administration, Secretarial Studies or related field
• At least 2-3 years of experience in an Executive Assistant or Personal Assistant role
• Strong organizational skills with the ability to multitask and prioritize effectively
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication skills – both written and spoken
• High level of discretion, professionalism, and attention to detail
• Ability to work independently and manage time efficiently
• Experience in F&B or hospitality industry is an added advantage
• Willing to handle both business and personal assistant duties

*Additional Information:
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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**We regret to inform that only shortlisted candidates would be notified.