Executive Assistant Cum Business Operations Executive (Luxury Company)

Align Recruitment Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A luxury company based in Switzerland seeks a Business Operations Executive cum Executive Assistant to manage invoices, oversee shipments, and provide administrative support within Singapore. The ideal candidate will have at least 3 years of experience and possess strong organizational and communication skills.

Qualifications

• At least 3 years of experience in a comparable role.

Responsibilities

• Handle and organize invoices between Switzerland and the company.
• Oversee shipments and coordinate deliveries within Singapore.
• Provide administrative support for the managing director.

Skills

Organizational Skills

Communication

Invoice Management

Event Coordination

Job description

Our client, a Switzerland Luxury company is looking for Business Operations Executive cum Executive Assistant to join them!

Job Scope

• Handle and organize invoices between Switzerland and the company.

• Manage invoice processing between the company and its retailers.

• Track and ensure timely payments from retailers to the company.

• Oversee shipments between Switzerland and the designated region.

• Coordinate internal shipments and deliveries within Singapore.

• Assist in travel arrangements, including hotel bookings, flight reservations, and planning for the management team.

• Work with hotels to arrange training accommodations, including negotiating competitive room rates.

• Support the Marcomms department with event-related logistics, including shipment coordination, carnet applications, and visual merchandising assets.

• Oversee daily office operations, including managing office supplies, coordinating with contractors (cleaning, AC, etc.), and handling food and beverage orders and payments.

• Provide administrative support for the managing director, including handling emails, letters, packages, phone calls, and scheduling appointments.

• Be available to assist colleagues and staff with various needs as they arise.

Requirement

• At least 3 years of experience in a comparable role
  

Location: Orchard (Walking Distance from MRT)

Working Day: Mon - Fri

Interested candidate may send your resume to evan"at"alignrecruitment.com.sg for more information.

Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)

Tan Soon Heng (Reg No. R1108992)